North Slope Office Manager

North Slope Office Manager

This position is NES's North Slope Office Manger and is based in Deadhorse, Alaska.

Duties include managing the office staff and ensuring day to day operations proceed smoothly. Setting up clients and jobs with our systems. Generating invoices and ensuring approved invoices are received from our clients. Understanding client specific rate tables, billing for unit rate, lump sum and T&M jobs is critical. Additional duties include assistance with timecard entry, setting up cost codes, booking travel and billeting accommodations, setting up new employees in the electronic database, and assisting new employees with providing information to our employee portal. The successful candidate must maintain a safe work environment and work as a team player with a positive attitude to accomplish any task given.

The rotational schedule for this position is 3 weeks on 3 weeks off.

Essential Job Responsibilities:

Manage the North Slope Office

Handle calls from current/new clients to answer general/invoicing questions when needed

Review and proof daily time cards and input job coding data

Generate and finalize invoices daily

Follow up on outstanding invoices

Assist in booking flights and billeting if needed

Maintain accurate electronic and physical records relating to invoicing

Generate data/reports using SAGE 300 and mJobTime

Other duties as required

Qualifications:

· Ability to effectively use Microsoft Office programs, Sage 300

· Ability to understand and carry out written and oral instructions.

· Ability to accurately solve problems.

· Ability to establish and maintain effective working relationships with employees, supervisors, other departments.

· Ability to complete multiple, diverse tasks of differing priorities.

Education Requirements:

· Graduation from high school or GED equivalent or any equivalent combination of education and experience demonstrating sufficient knowledge, ability and skills to handle the duties and responsibilities of the position.

· Associate or four-year college degree is preferable.

Certifications, Licenses, Registrations:

· North Slope Training Cooperative (NSTC)

· Drivers License

· Must pass a drug and alcohol test

Job Type: Full-time

Pay: $36.00 - $42.00 per hour

Expected hours: 80 – 90 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 12 hour shift
• Monday to Friday
• Overtime
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Experience:

• Admin/Invoicing: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person