Role Overview:
What you'll be doing:
- Welcome and direct all guests that visit Aeva headquarters and inform staff when their guest has arrived.
- Act as the primary office point of contact
- Support all facilities-related activities including vendor-related issues
- Responsible for office operations including arrangements for food, office supplies, services, and maintenance
- Managing the schedules and communications of key company executives. Duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. Excellent communication skills are a must
- Participate in facility assessments, or inspections for compliance
- Coordinate office personnel relocations and workstation modifications as assigned
- Partner with different teams regarding the on-boarding and off-boarding process
- Manage company COVID-19 health and safety protocols
- Implement local employee and safety programs
- May assist in shipping logistics as needed
- Influence our growing company culture and help shape Aeva’s future
- Other duties as assigned, such as some EA responsibilities
What you have:
- 3+ years minimum experience in office coordination, administrative support, office operations, or receptionist role with a mid-size startup or a high-growth organization
- Positive communication skills with the ability to work across teams and different personalities
- Well organized and self-motivated
- Ability to generate results in tight timelines – move fast without dropping priorities
- Ability to maintain a calm demeanor and sense of humor under pressure
- Flexibility to juggle multiple priorities Proficient with MacOS, iCal, Keynote, Mail, MS Office tools (Excel, Word), and Google tools
Nice to have :
- Facilities management experience
- Customer Service experience
- Experience with new office build-outs including lab spaces and company relocation
What's in it for you:
- Be part of a fast paced and dynamic team
- Very competitive compensation
- Exceptional benefits: Medical, Dental, Vision, and more
- Unlimited PTO: We care about results, not punching time cards