Address
Form of work
SalaryJob Title/Position:Office Coordinator
Reports To:Director of Finance
Job Description Summary
The Office Coordinator is responsible for managing office communications and facilitating key tasks and procedures. The Office Coordinator performs a number of administrative support and customer service tasks to ensure efficient operation of their office environment. Specific duties and responsibilities may include
Essential Job Functions/Responsibilities
- Open and close office according to office procedures.
- Receive and manage direct main-line phone calls.
- Listen to understand and ask effective questions when necessary.
- Troubleshoot emergencies.
- Communicate clearly, effectively, and concisely with a wide range of customers and co-workers.
- Maintain customer confidence and protect operations by keeping information confidential.
- Ensures compliance with all state, federal, and Community Health Accreditation Partner (CHAP) regulatory requirements.
- Utilize Microsoft Office programs (Word, Excel, Outlook) with efficiency.
- Copy, scan, file and maintain paper or electronic documents and records.
- Receive, sort and distribute mail/deliveries on a daily basis.
- Manage office/kitchen/bathroom supplies, ordering as needed.
- Assist with the stocking of supply shelves as needed.
- Contribute to team effort(s) by accomplishing tasks as needed.
- Coordinate with other office staff to divide/assist with daily responsibilities to ensure performance as needed.
- Perform other administrative duties as assigned.
The above statements are intended to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.
Position Qualifications
- High school diploma or equivalent.
- At least one (1) to three (3) years experience in a hospice care organization preferred.
- Excellent computer skills, specifically with expert knowledge of Microsoft Excel required.
- Knowledge of Community Health Accreditation Partner (CHAP) standards preferred.
- Exceptional organizational, observation, customer service, verbal and written communication, and decision making skills required.
- Demonstrates autonomy, assertiveness, flexibility, and cooperation in performing job responsibilities.
- Must be able to maintain a positive attitude.
- Ability to multi-task and work under pressure with changing schedules and deadlines.
- Strong interpersonal skills with a desire to collaborate with internal and external business associates.
- Must be a licensed driver with an automobile that is insured in accordance with state and/or organization requirements and is in good working order.
