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SalaryJob Description
We are a self managed condominium association office located on Siesta Key in Sarasota, Florida. We are looking for someone to join our small friendly staff as an office assistant to work with Operations Manager and General Manager as well as working closely with the Board of Directors and Residents. We are looking for someone who can multitask in a busy office environment while maintaining a professional and calm demeanor.
Essential Duties and Responsibilities
- Greet visitors and provide them with necessary information or assistance
- Hand out and track keys for individual units within the condominium to vendors, contractors, etc.
- Hand out temporary parking passes
- Answer phone calls and direct them to the appropriate staff members
- Assist with scheduling appointments and managing calendars
- Perform data entry tasks, including inputting and updating information in databases
- Filing office documentation
- Overseeing clerical tasks, such as sorting and sending mail
- Maintain office supplies inventory and place orders when necessary
- Taking and delivering messages
- Scheduling meetings and sending meeting invites to attendees
- Additional basic office responsibilities as needed
Please note that this job description is not exhaustive and additional duties may be assigned as needed.
Qualifications
- Good written and verbal communication skills
- Previous experience as an office assistant or in a similar administrative role preferred
- Excellent phone etiquette and communication skills
- Proficiency in using Microsoft Office Applications or similar software
- Familiarity with phone systems and connecting calls as needed
- Highly organized with strong attention to detail
- Ability to prioritize tasks and manage time effectively
- High School Education or equivalent
Job Type: Part-time
Pay: $18.00 per hour
Expected hours: 16 – 24 per week
Benefits:
- Flexible schedule
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- No weekends
Work Location: In person
