Office Assistant

Our Company

Dicalite Minerals Corporation is a growing international industrial minerals company with 17 facilities across North America and Europe. Operating through a fully integrated network of four mines and twelve refining, processing, and packaging facilities, the company has a unique multi-mineral platform that includes perlite, vermiculite, and diatomaceous earth. These processed minerals are used in a wide variety of applications, including food and beverage filtration, water treatment, construction materials such as acoustical tiles, horticulture irrigation, functional additives for coatings, fire retardant coatings and many more. Our brands, including SPV, Dicaperl, Chemrock Cryogenics and Microlite are well established. In the first quarter of 2021, Dicalite launched a direct-to-consumer line of branded gardening products. These products will be marketed under the Harvest Hero brand name and will utilize minerals mined by the company.

Job Summary:

The ideal candidate will be a hard-working professional with excellent communication and organizational skills, able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. This is a part-time position.

Primary Responsibilities:

• Provide general support and assistance to the plant manager
• Perform clerical duties and filing
• Assist as needed to keep the office for the plant running efficiently to include filing/AP/AR functions
• Communicate with plant manager and team members on a daily basis to collect necessary paperwork and documentation for customer invoicing, daily production and sales reports
• Partner with HR to update and maintain office policies and procedures as necessary
• Communicate with corporate office on a frequent basis regarding budgeting, HR matters, invoicing and other matters as required.
• Provide customer service support when necessary
• Set up shipping for orders, working with outside vendors to meet delivery schedules on time
• Understand and update all production reports and various related excel spreadsheets
• Assist in monthly inventories and prepare end of month reports
• Assist with ordering parts and supplies as needed
• Prepare loading documents, certificates of analysis and other documents as necessary and/or requested
• Assist plant manager with all regulatory matters to ensure compliance
• Provide general support to visitors who visit the office and plant
• Assist in the onboarding process for new hires and act as a liaison with corporate HR office
• Maintain your office area in a neat and clean manner
• Other duties as assigned

Minimum Qualifications:

• Basic accounting knowledge is preferred
• Must be able to read and understand English and be proficient in business communications
• Excellent computer skills with experience in MS Office (especially Outlook and Excel) is required.
• Must be detail oriented; possess superb follow up and auditing skills
• Must have ability to prioritize and multi-task in a fast-paced work environment
• Strong interpersonal and verbal communication skills
• Basic accounting knowledge and 10-key adding machine experience is preferred
• Knowledge of trucking, carriers and rail are a plus
• Knowledge of an ERP system is a plus

Working Conditions:

• Nearly always work indoors – office environment
• May on occasion be exposed to loud sounds and distracting noise levels and dust.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified. Dicalite Management Group, Inc is an Equal Opportunity Employer.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Schedule:

• Monday to Friday

Work Location: In person