Address
Form of workCCHCS seeks to fill a Permanent/Full-Time Office Assistant (Typing) position in the Medical Services Health Records Center.
Under the close supervision of the Health Record Technician II (Supervisor) or the Office Services Supervisor II, in the Health Records Center (HRC), the incumbent performs duties such as filing, indexing, scanning, uploading, and performing quality assessments of unit health record while maintaining the security and confidentiality of paper and electronic files; and performs a variety of clerical tasks in support of the HRC.
Please note: A Training and Development (T&D) assignment will not be considered at this time .
You will find additional information about the job in the Duty Statement .
Working Conditions
Do you want to work in a diverse workplace where your creativity and ingenuity are encouraged? Join the California Correctional Health Care Services (CCHCS) Medical Services, Health Records Center, where you will be part of a team committed in modernizing the way health records are created, delivered and stored to improve and enhance patient care in California's correctional health care system.
The position is located at Depot Park in Sacramento, with free parking.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- OFFICE ASSISTANT (TYPING)
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-416367
Position #(s):
042-121-1379-038
Working Title:
Office Assistant (Typing)
Classification:
OFFICE ASSISTANT (TYPING) $3,085.00 - $4,190.00
# of Positions:
1
Work Location:
Sacramento County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
Vision
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace. We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments.
CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.
This position is located in the Health Records Center, Medical Services. This program is tasked with modernizing the way health records are created, delivered, and stored throughout California's correctional health care system in order to improve and enhance patient care.
Management develops and implements staffing models, policies, procedures, and training tools for health records employees. Staff ensures that integrity of patient health records is maintained within the Health Record Center.
This advertisement is for an Office Assistant (Typing) position located at Depot Park in Sacramento, Sacramento County.
Please indicate the position number on your application: 042-121-1379-038.
Please note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.
Special Requirements
- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
Please do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.
Possession of Minimum Qualifications (MQ) will be verified prior to interview and/or appointment. If you are meeting MQ's with education, you must include your unofficial transcripts/diploma for verification . Official transcripts may be required upon appointment. If it is determined an applicant does not meet the MQ's, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services .
Candidates new to CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis (TB) testing prior to appointment followed by department annual TB testing/evaluation thereafter.
When submitting supporting documents, PDF file format is preferred.
CCHCS utilizes E-Verify to confirm candidate's identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov .
This advertisement may be used for other vacancies that occur during the life of this recruitment.
Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors .
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/21/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
California Correctional Health Care Services
Attn: D. Casillas, JC-416367
Classification and Pay
P.O. Box 588500, D-1, Personnel
Elk Grove , CA 95758
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
California Correctional Health Care Services
D. Casillas, JC-416367
8280 Longleaf Drive, Bldg. D-1, Suite 101
Elk Grove , CA 95758
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
- A Statement of Qualifications is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Statement of Qualifications based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. Please refer to the "Statement of Qualifications" section below for specific requirements.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
A demonstrated interest in assuming increasing responsibility. Education equivalent to completion of twelfth grade. General knowledge of various filing systems (e.g., alphabetic, chronological, numeric, subject matter, etc.) to maintain an organized filing system that would allow for swift and accurate retrieval of documents/information.
Benefits
Benefit information can be found on the CalHR website, www.calhr.ca.gov , and the CalPERS website, www.calpers.ca.gov .
Information on benefits afforded by membership in the California Public Employees Retirement System Benefit can be found on the California Department of Human Resources (CalHR) website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx .
Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx .
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Deisy Casillas
(000) -
Hiring Unit Contact:
Trisha Viray
(000) -
trisha.viray@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Coordinator
(916) 691-6035
CCHCS_Disability_Management_Unit@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information
PRIORITY CONSIDERATION WILL BE GIVEN TO RE-EMPLOYMENT, DEPARTMENTAL RESTRICTION OF APPOINTMENT, STATE RESTRICTION OF APPOINTMENT, AND SURPLUS CANDIDATES.
All methods of appointment may be considered.
To obtain list eligibility for the Office Assistant (Typing) before applying for the position(s), you must first take and pass the Office Assistant (Typing) examination.
Salary Information
Please note the salary identified above, may not reflect General Salary Increases recently approved through the ratification of bargaining unit contracts.
Statement of Qualifications
Your application package must include a STATEMENT OF QUALIFICATIONS (SOQ) that responds to the questions below.
Applications submitted without the SOQ will not be considered. Clearly label the SOQ to include your name and date, re-state each question, and organize a detailed response directly under each numbered question. The SOQ should be no longer than two typed pages. Please use a 12-point Arial font. Please note: References to other materials such as resumes or applications will not be considered in lieu of the SOQ.
SOQ questions:
1. Please explain why you are qualified for this position as it pertains to duty statement.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medi...
