Part-Time Office Mail Assistant

Job Summary

Emplicity is a Professional Employer Organization (PEO) and outsourced Human Resources and Business Services provider that helps organizations manage the delicate and daunting task of running a business while supervising employees. From payroll services and employer insurances to benefits plans and employee relations, Emplicity’s tailored approach has been delighting clients for nearly two decades and has helped hundreds of high-growth companies reduce HR costs, minimize risk, and increase productivity. We value passion, teamwork, and stewardship, and are looking for enthusiastic, client-centered people to join our growing business.

We are looking for part-time afternoon office help to work in our Irvine office processing incoming & outgoing mail and some general office duties.

Responsibilities

• Collect and process mail by scanning, forwarding, sorting to various departments.
• Send or receive documents by email or fax to process or distribute.
• Daily drop off of outgoing mail at the post office (including processing and mailing Certified Mail) each afternoon before they close.
• Light phone duties: answering phones, transferring calls to appropriate extensions.
• Scanning, printing and mailing of all garnishment checks.
• Printing, preparing and mailing of payroll checks weekly.
• Printing, scanning, mailing projects as requested by various departments.
• Scan and email UI and Verification requests to Experian.

• Assist with sending and receiving packages via FedEx and Deliver It. Also responsible for working with carriers if packages are lost or not received at the location.
• Use computer systems for shipping and receiving including FedEx and Deliver It online.
• Post and log Certified Mail and deliver to the Post Office.
• Maintain the cleanliness and organization of the office, including monitoring and replenishment of office, kitchen, and mail supplies (such as envelopes, shipping materials, and postage), as needed.
• Facilitate office equipment maintenance, as needed.
• Will be responsible for working with employee and client information, where confidentiality must be strictly maintained.
• Safeguard sensitive financial information and adhere to strict confidentiality guidelines.
• Some office admin duties from time to time, such as help prepare the office for a client or internal team meeting.
• Perform other essential job functions as required or assigned.

Qualifications

• Organized and detail oriented.
• Experience with Microsoft Office suite.
• Experience with office equipment: computers, printers, copiers
• Works well with little day-to-day oversight.
• A self-starter.
• Able to maintain confidentiality.
• Passionate about helping others.