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Form of workUnder supervision, provides a variety of routine office assistance; and performs other work as assigned.
DISTINGUISHING CHARACTERISTICS: Office Assistant is an entry level class. Initially under close supervision, incumbent learns office, County and department procedures. As experience is gained, incumbents work more independently within established guidelines.The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties which are not listed below. Marginal duties (shown in italics) are those which are least likely to be essential functions for any single position in this class.
- Establishes and maintains office files; performs research and compiles information from files; file documents, makes file folders and pulls files for various activities; purges files as required.
- Enters data into computerized record system; retrieves data from computer systems following established procedures; may generate routine computer reports.
- Operates the copy machine, collates and prepares records for appropriate action.
- Assists visitors by directing them to the appropriate offices; answers phones and provides general information and refers calls to appropriate staff or office.
- Picks up and distributes mail.
- Performs general office support services, as required.
Knowledge of office practices and procedures, including filing; correct English usage, including spelling, grammar and punctuation; common customer relations courtesies, practices and techniques.
Ability to perform detailed office support work; operate standard office equipment including a word processor or computer terminal; organize and maintain accurate files and records; provide factual information both in person and on the telephone; compartmentalize and process effectively extremely disturbing and graphic materials and photos.
Experience and Training:
Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities. A typical way to gain the required knowledge, skills, and abilities is:
Possession of a high school diploma or equivalent and six months of general clerical experience performing a variety of office clerical tasks, including the use of a computer or any combination of training and experience that would demonstrate the desired knowledge and abilities of the position.
Other Requirements:
Possession of a valid driver's license or alternate means of travel. Pass a comprehensive background investigation including a local, state and federal criminal history check, drug screen and voice stress analysis test. Humboldt County is an Equal Employment Opportunity provider in the services it offers.Employment Type: Part-time
