Office Assistant / Data Manager

OFFICE ASSISTANT / DATA MANAGER

About Us:

Elysian Charter School is an innovative K–8, public charter
school, located in Hoboken, New Jersey. We recently celebrated our 27th year of
service to the Hoboken community - serving as one of the nine inaugural public
charters statewide when the charter law was first enacted.

At Elysian, our focus is on the whole child. Our small class
sizes (16 children per class) allow us to focus on the academic, social and
emotional development of our students, educating and inspiring children to
become curious, lifelong learners. They graduate from Elysian strong in
academic preparation along with an appreciation of the arts, the diversity of
all the peoples of the world, and the importance of community. Our staff are a
committed team of professionals who teach in a flexible, collegial, and
inclusive environment where they make a difference every day and benefit from
professional development.

Position Summary:

We are seeking an enthusiastic and creative
individual to join us as an Office Assistant / Data Manager for a full time, 12
month position, commencing July 1, 2024. This is an exciting opportunity for a
professional who is passionate about working with students, teachers and
administrative staff to build a positive and diverse school community.

Responsibilities:

· Work in collaboration with
other main office staff to greet and assist visitors as needed.

· Oversee daily orders and
distribution of school lunches and adhere to the regulations of the state
school lunch program.

· Collaborate with teachers
to plan and schedule field trips.

· Assist with the lottery
application process and student enrollment, including requesting missing
documents from parents and students’ previous school.

· Ensure all student data
collected is accurate and up to date in Genesis (student information system), including
but not limited to re-enrollment of students, updating demographic information,
and state/federal information.

· Represent the school at
outreach and recruiting events in an effort to recruit more underserved and
underrepresented students.

· Assist in
enrollment of new students.

· Assist with the creating and maintaining online report cards in Genesis;
Train and assist teachers to use the online report card system.

· Maintain and update all
Charter School state required reports and data collection.

· Monitor NJSLA data and assessments, including logistics, testing security, and school-facing training, support, regulations and scheduling.

· Assist in analyzing data in order to create reports for
all stakeholders, including students, staff, parents, Board members and
Department of Education.

· Assist with grant writing
and submissions by creating charts and graphs.

· Update and post job
descriptions to attract staff as needed.

· Help plan and coordinate
special events and other school functions.

· Assist with new employee
onboarding, focusing on account setup, background checks, and certification.

· Demonstrated strong
interpersonal and communication skills to build meaningful relationships with
students, staff, families and the broader community.

· Attend professional development and training sessions as needed

Qualifications:

· Associates degree
required; Bachelor degree preferred

· Experience
in with SIS systems, preferably Genesis

· Experience with charter
school administration

· Ability to think
creatively and strategically, multi-task and problem solve.

· A desire to make a
difference in the lives of students, families and community

· Excellent written and
verbal communication skills, including the ability to communicate effectively
with various audiences - colleagues, students and families

· A commitment to working with diverse populations of families and
students

Compensation:

· Competitive salary based
on years of relevant experience

· Comprehensive benefits package including medical, dental, state
pension plan, paid time off, and professional development

Job Types: Full-time, Contract

Benefits:

· Dental insurance

· Flexible spending account

· Health insurance
Retirement plan

Schedule:

· 8 hour shift
Monday to Friday

Work Location: In person

Job Types: Full-time, Contract

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

License/Certification:

• Associates degree required: Bachelor preferred (Required)

Ability to Relocate:

• Hoboken, NJ 07030: Relocate before starting work (Required)

Work Location: In person