Office Assistant - Criminal Justice Department And Public Safety Programs, Part-Time

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About Jamestown Community College:
Jamestown Community College, a SUNY institution, is a comprehensive community college with degree granting campuses in Jamestown and Olean, New York. JCC is an innovative, open access institution that meets regional education needs by providing transfer degree programs, career programs, community service, developmental education, and training programs for business and industry. Guided by principles that emphasize student success and continuous improvement, JCC welcomes applications from qualified, enthusiastic candidates.

Position Description:

Part-time, 27 hours/week. The Office Assistant duties include independent performance of complex clerical operations for the Criminal Justice Department andPublic Safety Programs. Work requires frequent exercise of independent judgment in working with people and issues involved with the Criminal Justice Department and the Public Safety Programs. The individual will provide clerical and administrative support to the various faculty and staff positions in the Criminal Justice Department andPublic Safety Programs.

Essential Functions:

• Provide all telephone, typing, clerical, and administrative support for the Criminal Justice Department and the Public Safety Programs, including meeting arrangements, appointments, memos, etc.
• Serve as office receptionist and provide secretarial services for the Criminal Justice Department andPublic Safety Programs, including, but not limited to, typing, copying, scheduling meetings, preparing mailings, administering surveys, preparing program materials, and ordering supplies.
• Assist with the organization and facilitation of various program workshops, training sessions, and program meetings.
• Work closely with the Dean of Social Sciences and Business, the staff of the Public Safety Programs, and the academic program director to meet program goals.
• Identify work-related issues and convey possible solutions.
• Create and maintain a comprehensive program database to include multiple program facets, contact groups, and distribution lists. This will include work with Microsoft Word, Excel, Access, and PowerPoint.
• Assists in the master schedule production for Criminal Justiceand Public Safety Programs.
• Addresses customers’ needs attentively and responsively.
• Work closely with academic director and Public Safety program staff to manage content of web pages.
• Assist academic director, Public Safety program staff, and dean with special projects as directed.
• Attend and assist in the coordination and set up of special events, as needed.
• Maintain a consistent program message in communicating with various program constituencies.
• Support Dean and SSBU faculty in Hultquist Library Building as directed.

Qualifications:

Required: Associate’s degree. Minimum two (2) years business/secretarial/administrative experience. Proficient in Access, PowerPoint, Microsoft WORD and EXCEL. Strong interpersonal, administrative, and organizational skills, and ability to function with minimal supervision.

Preferred: Bachelor’s degree and experience in Higher Education. Knowledge and demonstrated work experience in the Criminal Justice field.

Additional Information:

Salary: $15.60 - $16.60/hour. Excellent benefits package, including medical and dental insurance, paid vacation and sick leave, and NYS retirement.

Final candidates are subject to a pre-employment criminal background investigation.

Please note that Jamestown Community College does not sponsor H-1B Visas.

Application Instructions:

To be considered for this position, please complete the required online application and submit the following required documents, by clicking on the link below:

1. Resume.
2. Cover letter.
3. Transcripts (unofficial copies are acceptable at application but official transcripts will be required prior to appointment).
4. Names and contact information for three professional references.

You will receive an acknowledgement email from the system for this position. If you do not receive this confirmation email within 15 minutes of applying, please check your junk/spam folder. You can also log back in to view your submitted application from the Applications list. Click on FAQs for more details and step-by-step instructions.

Important: Do not use autofill to complete your application.

Review of applications will commence immediately and continue until the position is filled.

Please contact humanresources@mail.sunyjcc.edu with any questions or concerns.

JCC Non-discrimination Notice

Jamestown Community College does not discriminate and will make all decisions regarding admission and the entire educational process of its students, and recruitment, hiring, promotion, and other terms and conditions of employment without discrimination on the basis of sex, gender (including sexual harassment, gender harassment, and harassment due to pregnancy, childbirth, breastfeeding, and related conditions), gender identity, gender expression, gender non-conformity, sexual orientation, marital or domestic partner status, race, creed, color, national origin, ancestry, religion, physical or mental disability, medical condition, genetic information of an individual or family member of the individual, requesting an accommodation, veteran or military status, family care status, requesting or taking pregnancy, parental or disability leave, age, or any other characteristic protected by federal, state or local law, or regulation. All such discrimination and harassment is unlawful and will not be tolerated by JCC.

If any faculty, staff, employee, or any job applicant believes they have been­­­­­­­­­­­­­­­­ subject to discrimination or harassment during any phase of the recruitment process or in the workplace, they may file a complaint under JCC's Human Right and Affirmative Action Policy. For these purposes, any incident should be reported to one of JCC's Civil Rights Compliance Coordinators. The name(s) and title(s) of the designated Civil Rights Compliance Coordinator(s)/Officer(s) and their complete contact information are available at sunyjcc.edu/nondiscrimination.