Closing: April 12th, 2024, 9:00 PM PST OR When 200 Applications Are Received

Position: Office Assistant

Department: City Manager's Office

Salary: $21.82 - 25.26 Hourly

Non - Exempt – Overtime Eligible

• Help organize and maintain office common areas
• Perform general office duties such as answering phones, customer service, fax, email correspondence, office organization, and run errands
• Cleaning and setting up conference rooms for meetings, ensuring they are presentable and equipped with necessary materials
• Creating and processing certificates and proclamations
• Manage filing system in shared drive and record information as needed
• Handle incoming calls and other communications
• Greet client and visitors
• Coordinate events as necessary
• Maintain supply inventory
• Open, sort, and distribute incoming mail
• Work in a high-paced environment and effectively handle multiple tasks concurrently
• Perform other related duties as assigned

• Understand and follow written and oral instructions
• Experience using Google Drive, Word, Excel, and Microsoft Suite
• Strong communication skills
• Deal tactfully and effectively with staff, participants, and the public

• Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance
• Currently enrolled in a college or university majoring in Business or a related field is desirable

Core Competencies:

• Problem Solving – Analytically and logically evaluating information
• Learning Agility – Seeking learning opportunities and applying the lessons to work
• Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
• Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards
• Customer Focus – Attending to the Needs and expectations of customers
• Informing – Proactively obtaining and sharing information
• Teamwork – Collaborating with others to achieve shared goals
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Guiding Principles:

• Put people first.
• Be visionary.
• Be an ambassador for Lancaster.
• Be Fiscally Responsible.
• Be Creative.
• Always Improving.
• Be Adaptable and Resilient.

• Ascend/Descend stairs/ladders/balance (moderate)
• Position self to bend or twist (frequent)
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (infrequent)
• Operate Equipment (none)
• Stationary or squatting position (frequent)

• Work under time pressure (moderate to frequent)
• Interruptions (frequent)

• Analyze (continuous)
• Computations (frequent)
• Generate Written Work Product (moderate)
• Independent Problem Solving (continuous)
• Interruptions (frequent)
• Maintain Positive Public Relations (continuous)
• Organize (frequent)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.