Office Assistant

Agency Overview

Powered by intuition, connection and vision, Crown + Conquer has established itself as an industry leader by working with some of the biggest and most innovative brands in the world. C+C lives at the cross section of where operations, brand partnerships and events naturally meet. We challenge those brands to be an interaction with culture by ultimately creating MOMENTS OF TRUTH that comes to life across a unique alchemy of experiences, campaigns and partnerships. With our team's diverse perspectives and individual authenticity, we create the perfect blend of minds, people, energy and environment to communicate and celebrate TRUTH.

Job Overview

We are looking for a part-time Office Assistant to join our growing team. They will assist with overall office management as well as providing executive support for the CEO. The ideal candidate is personable, reliable, detail-oriented, and eager to grow in the marketing industry. The role is based in West Hollywood and reports dually to the Operations Manager and CEO.

Job Responsibilities

• Office
  • Opening and closing the office Tuesday - Thursday
  • Office organization and upkeep, including maintaining supplies and inventory
  • Gatekeeper for arrivals and assisting with meeting set-up
  • Send and receive mail and deliveries
  • Support Operations Manager with office management duties as needed
  • Errands as needed
• Executive Support
  • Calendar management and scheduling communication
  • Assist with meeting preparation
  • Expense reporting
  • Book travel arrangements
  • Research and special projects as needed
  • Errands and additional administrative tasks as needed
• Operations
  • Assist with operations and office technology as directed by the Operations Manager
  • Assist with employee and client gifting
  • Assist with internal events including All Agency meetings
  • Assist the Operations Manager in the reconciliation of travel and FedEx expenses; create and share monthly FedEx reports
  • Update agency calendar

Job Qualifications

• Office management or administrative experience preferred
• Punctual and reliable with the ability to commute easily to our offices in West Hollywood
• Excellent verbal and written communication and people skills
• Highly organized with the ability to handle multiple priorities with ease
• Meticulous attention to detail
• Technologically savvy with the ability to master new programs quickly

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