Office Assistant

BrightStep Wellness Center is seeking a motivated and organized individual to join our team as an Office Assistant. This position plays a crucial role in maintaining the smooth functioning of our office environment and supporting various administrative tasks. The ideal candidate should be detail-oriented, possess excellent communication skills, and thrive in a dynamic work environment.

Responsibilities:

The right right candidate would need to:

• Plan and organize office events, meetings, and workshops. This includes arranging logistics, setting up conference rooms, and ensuring a seamless experience for participants.
• Support the marketing team by helping to manage social media accounts, including posting updates, responding to comments, and maintaining an online presence for BrightStep Wellness Center.
• Contribute to special projects as assigned by management, providing research, data collection, and administrative support to ensure project success.
• Maintain confidentiality of sensitive information and documents. Handle confidential materials with discretion and ensure compliance with privacy regulations.
• Assist in basic financial record-keeping tasks, such as tracking expenses, processing invoices, and reconciling receipts.
• Provide basic IT support to office staff, troubleshoot minor technical issues, and coordinate with the IT department for more complex problems.
• Support the Human Resources department with tasks such as new employee onboarding, maintaining personnel records, and coordinating employee training sessions.
• Ensure accurate and up-to-date information in databases, including client records, contact lists, and other relevant data.
• Conduct research on various topics as needed and prepare reports for management. Compile data and information to support decision-making processes.
• Respond to client inquiries and provide assistance as needed. Collaborate with other departments to address client concerns promptly.

Qualifications:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in an administrative role.
• Proficient in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Ability to maintain confidentiality and handle sensitive information.

Preferred, but Not Required:

• Prior experience with social media platforms and content management systems is preferred.
• While not a prerequisite, familiarity with basic accounting principles or experience in financial record-keeping would be advantageous.
• Proficiency in languages other than English, especially if reflective of the community served by BrightStep Wellness Center, is a plus.
• Individuals with a certification in office administration or related fields will be given special consideration.
• Basic IT troubleshooting skills or prior experience in providing technical support would be beneficial.
• Training or experience in customer service, including conflict resolution and handling customer inquiries, is a positive attribute.
• Flexibility in work hours or availability to occasionally work evenings or weekends is desirable.

Background Checks:

A criminal history background check is required for this position. To be considered for this position, candidates must be able to pass the requisite background checks.

About Brightstep Wellness Center:

At Brightstep Wellness Center, we stand at the forefront of providing compassionate and effective Housing Stabilization Services to individuals facing housing instability, with a particular focus on those grappling with mental health issues or chemical dependency challenges. Our mission is deeply rooted in the belief that stable housing is a fundamental pillar for holistic well-being, and we are dedicated to empowering individuals to achieve and sustain stability in their lives.

Our Approach:

Brightstep Wellness Center takes pride in adopting a person-centric approach that goes beyond addressing immediate housing needs. We believe in fostering personal growth, stability, and community integration. Our Housing Stabilization Services Manager plays a key role in leading a dynamic team, ensuring that each client receives tailored support, emphasizing goal setting, skill building, and community connections.

Commitment to Excellence:

Our commitment to excellence extends beyond service provision. We are dedicated to maintaining the highest standards of quality, adhering to regulatory requirements, and continually evolving to meet the changing needs of our community. As an organization, we value innovation, collaboration, and a proactive approach to addressing housing stability challenges.

Benefits:

• Leadership development
• Meaningful impact on individuals' lives
• Professional growth opportunities
• Mission-driven work environment
• Comprehensive benefits package
• Career advancement opportunities
• Professional networking opportunities
• Positive organizational culture
• Advocacy platform for clients' rights
• Work-life balance

Compensation:

• Competitive salary commensurate with qualifications and experience.
• Performance bonuses
• Comprehensive benefits package
• Additional employee perks.
• Commitment to fostering a positive and supportive work environment.
• Inclusive workplace valuing the contributions of each team member.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 35 – 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person