Office Assistant

THIS IS A Hybrid JOB

○ Enerje Wellness Office Assistant provides administrative and operational support to

psychotherapists in a mental health practice. They play a crucial role in ensuring the smooth

functioning of the office and assisting with client interactions. The ideal candidate for this

position is organized, detail-oriented, and possesses excellent communication and

interpersonal skills.

○ Job Type: Part-time, Morning Shift, Monday to Friday

○ Work Location: IN PERSON/HYBRID

○ High school diploma or equivalent; bachelor's degree preferred.

○ Previous experience in an administrative or office support role is desirable.

○ Familiarity with mental health terminology, processes, and ethics is a plus.

○ Strong computer skills, including proficiency in MS Office and scheduling software.

○ Excellent communication and interpersonal skills to interact with clients and colleagues in a

professional and empathetic manner.

○ Exceptional organizational and multitasking abilities, with a keen eye for detail.

○ Desired skills

➢ Knowledge of:

■ TherapyNotes

■ IEHP

■ SignNow

■ Gusto

■ Canva

■ Google

■ Microsoft

○ Scheduling and Appointment Management:

➢ Coordinate client appointments, including scheduling, rescheduling, and

cancellations.

➢ Maintains an organized appointment calendar, ensuring efficient use of time

and availability of therapists.

➢ Send appointment reminders to clients via phone, email, or other

communication channels.

○ Client Communication and Coordination:

➢ Serve as the primary point of contact for clients, both in person and over the

phone.

➢ Respond to client inquiries, providing information about services, availability,

and general office policies.

➢ Obtain client information and initiate the necessary paperwork, such as intake

forms and consent documents.

○ Office and Administrative Support:

➢ Maintain and organize client records and documentation, adhering to

confidentiality and privacy regulations.

➢ Assist with billing and insurance processes, verifying client insurance

coverage, and submitting claims.

➢ Manage the inventory of office supplies, ensuring their availability and

initiating reordering when necessary.

➢ Coordinate with other staff members to facilitate efficient office operations and

a comfortable client environment.

➢ Maintains payroll information by collecting daily, weekly or monthly timesheet,

calculating, and entering data.

○ Collaborative Support to Psychotherapists:

➢ Assist psychotherapists with administrative tasks such as preparing treatment

rooms, organizing therapy materials, and keeping therapy spaces clean and

tidy.

➢ Provide support during psychotherapy sessions, as requested by therapists.

➢ Assist with the distribution and collection of assessment tools, questionnaires,

and surveys, as needed.

Job Type: Part-time

Pay: $18.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Choose your own hours
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Please provide a brief synopsis of your career goals within the next five years.
• Describe any private practice experience that you have had (not required).
• What attracted you to apply to a group practice?

Work Location: In person