Job Description
The Office Assistant will assist the Site manager with his daily business tasks by providing one-to-one support. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
ESSENTIAL FUNCTIONS AND DUTIES OF POSITION:
- Organize office and assist associates in ways that optimize procedures.
- Sort and distribute communications in a timely manner.
- Create and update records ensuring accuracy and validity of information.
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies.
- Maintain trusting relationships with suppliers, customers, and colleagues.
- Strong data input and mathematical skills.
- Perform receptionist duties when needed.
QUALIFICATIONS:
- High school diploma or GED required.
- Previous experience with a Construction Company is preferred.
- Proficient with computers, Word, Excel, and Outlook.
- Demonstrate strong administrative skills with excellent judgment, problem resolution skills, and multitasking ability.
- Must be able to work under deadline demands and in a fast-paced environment.
- Must have strong organizational skills along with excellent verbal and written communication abilities.
- Ability to learn new software.
- Required to have regular attendance and punctuality.
- Ability to communicate with individuals at multiple levels; professional discretion is a must.
An Equal Opportunity Employer seeking candidates without regard to age, race, national origin, gender, disability, veteran status, gender identity, sexual orientation, transgender status, or any other protected status.