Front Office Assistant

Private Client Services (PCS) is seeking a dynamic and client focused individual to join our team as a Front Office Assistant. In this important position you will add value to the PCS team by working in a variety of capacities to address the various administrative and support needs of our office.

Essential job duties include but are not limited to:

• Present a professional, welcoming and courteous presence while greeting clients and assist with answering incoming calls to the Firm;
• Respond to general inquiries and provide information when appropriate;
• Receive, process, and distribute incoming and outgoing mail per established processes;
• Maintain logs as required (check blotters, correspondence, visitor, shredding, etc.);
• Assist with maintaining copier, fax, and postage machines, run usage reports as per procedures, and coordinate maintenance and repair services;
• Assist as needed with providing general administrative support to associates of PCS including data entry, mailings, spreadsheets, etc.;
• Maintain and order office supplies;
• May work on projects with various departments;
• Other tasks and duties as assigned.

This position requires a motivated individual with excellent communication, client service, and organizational skills.

Qualifications:

• Previous administrative support in the financial services sector preferred;
• Strong administrative and organizational skills with experience working in a multi tasking environment meeting the support needs of cross-functional areas;
• Independent initiative and judgement, attention to detail, and proactive collaboration.
• Ability to manage multiple tasks concurrently, prioritize and take direction from multiple individuals;
• Knowledge of Microsoft Office and ability to learn new computer programs quickly;
• Knowledge of financial terms a plus;
• Detail oriented; strong communication skills;
• Ability to work with diverse personalities;
• Client-focused, dependable, and flexible;

Job Type: Full-time

Pay: $17.44 - $21.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Louisville, KY 40206