Hr Administrative Office Assistant

About Us
Spinal Technology, LLC is the global leader in the design and fabrication of Spinal Orthoses, for the stabilization, immobilization, and the correction of various abnormalities of the spine. Specializing in the treatment of Adolescent Idiopathic Scoliosis, we employ the latest technologies and methods for treating each and every patient. Our clinical team proudly supports the medical community with advanced educational courses and seminars, along with the dedicated teaching and resources we deliver to various colleges and universities. At Spinal Technology, LLC, we believe that sharing our knowledge, and absorbing that of others, is the most effective way to advance treatment and care for all patients.

About You
As the HR Administrative Office Assistant, you will often make the first impression at our Louisville Kentucky office addressing the needs of visitors, our production managers, and your teammates. You enjoy learning, collaborating, and building trusting relationships. You demonstrate high integrity and display an excellent ability to handle sensitive information confidentially. You will join a team of professionals who enjoy and take pride in improving the lives of patients. Working knowledge of computer software applications, i.e. Microsoft Word, Excel, Outlook, etc., is preferred. You must possess appropriate interpersonal and communication skills to effectively and cooperatively interact with office and production staff, customers and the community.

Specifically, you will demonstrate high standards in the following duties:

• Facilitate day to day activities of the front desk by greeting our visitors and vendors with a pleasant, positive demeanor
• Professionally answer phone calls and follow up on open items
• Check company voicemail daily distributing messages to the appropriate staff members and departments.
• Securely and confidentially scan and file employee documents
• Partner with production staff in managing projects to ensure that all tasks are completed on time
• Sort and distribute daily incoming mail distributing as appropriate
• Ensures reception area is clean, organized and esthetically presentable.
• Develop forms, letters, memos, and spreadsheets based on identified criteria.
• Maintain Personnel Files – Keep I-9, W-4, address, etc. information current.
• Enter New Hires into HR Online system and submit copies of all records to MA site
• Prepare New Hire, Benefit, and Exit Interview packets
• Maintain spreadsheets on new hires, rehires and terminations (turnover stats)
• Maintain staff bulletin boards with current information using creativity for esthetic purposes. Keep posters in compliance with State and Federal Laws
• Keep benefit enrollment information current enrolling participants on a timely basis. Distribute all health benefit information to enrollees. Keep files updated with changes including new hires and terminations. Provide necessary updates to HR Administrator. Act as a liaison between staff and group health insurance third party administrator regarding outstanding bills or questionable claims payments.
• Assist with Time and Attendance records for bi-weekly payroll. Prepare and complete all phases of bi-weekly timecards. Prepare, maintain and distribute Vacation/Sick balances
• Assists staff members with any HR issues acting as liaison for the HR Department
• Update and maintain Spinal Technology calendar for KY site
• Supports and participates in Safety Program activities including the reporting and maintenance of Worker’s Compensation issues.
• Maintains Safety Plan documentation ensuring all protocols are adhered to and documented
• Arranges meetings and documenting issues and outcomes
• Assist with holiday and staff events, such as ordering lunch and/or organize catering as requested for meetings and company functions
• Ensures all purchases have been appropriately authorized
• Ensures that all receipts, invoices, etc. are signed and dated
• Maintains the daily petty cash fund
• Works closely with MA Accounting Office to facilitate the day to day accounting activities for KY site
• Other duties and responsibilities as assigned by Management.

Your Qualifications and Experience

• High school diploma or equivalent
• Office experience required
• Payroll duties and some Human Resource experience preferred
• Ability to quickly type and enter data into various software programs

What We Offer You

• Competitive compensation based on qualifications and experience
• Outstanding health insurance benefits
• 401(k) retirement plan with company match, including traditional and Roth options
• Paid vacation and sick time
• Company-paid life, disability, and accident insurance

We are committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances.

How to Apply

To apply for this role, please send a resume and a cover letter to: ma_careers@spinaltech.com

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Please list 2-3 dates and time ranges that you could do a brief phone interview.

Work Location: In person