OASIS
ESSENTIAL FUNCTIONS AND REQUIREMENTS:
- Answers and directs phone calls and takes messages as appropriate
- Greets visitors and directs to appropriate person
- Prepares outgoing faxes and distributes incoming faxes
- Photocopies a broad range of materials
- Schedules meetings and appointments
- Types routine correspondence and prepares files as assigned
- Maintain and order inventory of order supplies
- May pick-up meals for in-house meetings
- Assists in new hire set-up process for office or program
- Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
- Other duties as assigned or necessary to support the program, office and/or the company
- Any or all of above duties and responsibilities
- Develops and maintains varied tracking reports, contracts and/or agreements
- May write own correspondence and prepares correspondence for management
- Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues
- Occasionally assist or handles small office moves (office furniture)
- May handle or assist with billing to clients or MediCal and MediCare.
- Researches and prepares special projects as assigned
- Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
- Other duties as assigned or necessary to support the program, office and/or the company
- Any or all of the above duties and responsibilities
- May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes
- Recommends changes to internal office procedures and workflow
- Other duties as assigned or necessary to support the program, office and/or the company
- One year work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
- Intermediate level PC skills required
- Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must
- Ability to effectively prioritize and manage time
High School Diploma or GED with computer or business courses
*NOW OFFERING DAILY PAY TO OUR EMPLOYEES*
- Paid Vacation Days (1st year 12 days; increases with tenure)
- Paid Sick Days (Accrual per pay period)
- 9 Paid Holidays (including Day after Thanksgiving)
- Medical, Dental, and Vision including a Health Savings Account or FSA
- Health, Dependent and Transportation Flexible Spending Accounts
- Basic and Optional Life Insurance for Employees, Spouses, and/or Dependents
- 401K