Office Administrator/Logistics Specialist

Company Overview
Trident Security Solutions was established in 2018 by three retired Navy SEALS from our nation's top Special Forces command. As experts in security, threat mitigation, and risk management, they saw an opportunity to create a security company unlike any other. With a combined 70 years of experience, Trident permeates its SEAL mentality of passion, innovation, and responsiveness to an industry poised for change. Protecting people, property, and assets in the most effective and cost-efficient manner possible is our priority. Excellence is our standard. We maintain steadfast dedication to ensure that we deliver the highest quality services to our clients, and an atmosphere that our employees can value. We work hard to ensure our customers and teammates receive the best possible service. With direct daily customer support, we place great emphasis on making Trident a company that is distinctive, relevant and life changing both on the inside and outside. We want our team members to know they are valued and we expect all our team members to value each other and the customers we serve.
TRIDENT MISSION
TRIDENT is a company of dedicated Security Specialists focused on providing superior Tier-1 level security support services to our customers, on time and at the best possible price.
TRIDENT VALUES

• Do everything with honesty and integrity
• Achieve excellence in every job
• Superior customer and employee service
• Securing customer's operational and technical goals

Job Summary:
Trident Security Solutions is seeking an Office Administrator/Logistics Specialist to join our Corporate Office located in Huntsville, Alabama. This is an excellent opportunity to join a growing, dynamic company! This role requires a highly motivated people-person who can represent Trident in a professional, positive manner. Our Office Administrator must have interpersonal communication skills, be people-oriented, collaborate with several people regularly, and be detail-oriented and organized enough to manage multiple tasks. The Office Administrator/Logistics Specialist is responsible for maintaining the organization of the office supplies, equipment, furniture, and uniforms. They will be tasked with completing clerical and administrative tasks for the CEO & COO, including scheduling meetings, taking notes at meetings, confirming appointments, answering phone calls, responding to emails, and preparing documents. The Office Administrator/Logistics Specialist will screen all visitors and determine what level of support they need while offering polite, professional customer service.
Essential Duties/Tasks:

• Maintain the organization of the office, including but not limited to: supplies, files, equipment, furniture, etc.
• Serve as the point person for office administrator duties including, but not limited to: supplies, business cards, maintenance, mailing, equipment, errands, shopping.
• Purchasing office supplies and equipment, and maintaining proper stock levels.
• Issue the proper uniforms, equipment, supplies, etc. to new hires upon completion of their onboarding.
• Maintains proper inventory levels of uniforms, supplies, equipment, etc. at all times.
• Maintains property agreements and assists in the collection of all Company issued property.
• Interacts with vendors to ensure proper levels of inventory and troubleshoots any issues.
• Responsible for the upkeep and maintenance of the building through contacting vendors, getting estimates, scheduling, etc.
• Responsible for conducting the monthly fire extinguisher check.
• Monitor, screen, respond to and distribute incoming calls, communications, mail, etc.
• Receive and interact with incoming visitors.
• Provides administrative support to the CEO and COO.
• Conduct research, collect and analyze data to prepare reports and documents
• Assist with the CEO's and COO's schedule, appointments and travel arrangements.
• Record, transcribe and distribute minutes of meetings/arrange and coordinate meetings and events.
• Learn and embrace the company's vision, mission, culture statements and core values.
• Perform all other duties, as assigned.

Required Education and Experience:

• High School Diploma is required.
• Bachelor's Degree in business administration or relevant field is preferred.
• 2 or more years in an office setting with proven experience maintaining inventory levels within the budget for office supplies, equipment, furniture, uniforms, etc. is required.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint, and Access.

Required License/Certifications:

• Must have a valid/current Alabama Driver's License.

Required Skills/Abilities:

• Strong interpersonal skills required to establish and maintain positive relationships with other employees, customers and vendors.
• Must possess excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Organizational and planning skills.
• Problem analysis and problem-solving skills.
• Judgment and decision-making ability.
• Initiative and confidentiality.
• Attention to detail and accuracy.
• Multi-tasking and time management skills.
• Ability to prioritize tasks.

Working Environments/Physical Requirements:

• Long hours on a computer/laptop and using a computer keyboard.
• Regularly required to sit, stand and walk; talk or hear, both in person and by telephone.
• May be required to stoop, kneel, bend, crouch and lift up to 25 pounds.
• Will be required to drive a company vehicle between sites or to run errands.

Reporting Structure

• The Office Administrator/Logistics Specialist is a full-time salaried exempt role that reports directly to the COO.

Benefits

• Medical, Dental & Vision Insurance
• Retirement Plan