Office Administrator

Office Administrator

Veteran Owned and Operated Mobile, AL, company is seeking an Office Administrator to support the installation and maintenance of home standby generators. This is a full-time, office-based role, and no generator experience or knowledge is required. Typical work hours are 8:00-4:30, Monday through Friday, at our Mobile location.

The Office Administrator is responsible for supporting field installation teams through the processing of work permits, scheduling and tracking of inspections, managing of business licenses, and coordinating with customers, co-workers, and suppliers. This is office-based role, with no travel requirement. Essential duties and responsibilities include the following:

· Request new work permits, including extensions and exceptions

· Coordinate permit and inspection activities with work crews, management, and customers

· Request and manage final inspections, and maintain activity records in customer files and internal databases

· Receive and process customer invoices, payments

· Manage business licensure for all supported municipalities, including renewals and new business license requests

· Prepare and manage legal documents and formal correspondence, including property liens

• Performing other administrative tasks as required

Desired skills and experience include the following, with training available for well qualified candidates:

· Exceptional time management and organizational ability

· Superior teamwork and emotional intelligence

· Excellent customer service and interpersonal skills

· Ability to communicate effectively by phone, email, and in-person

· Ability to occasionally perform moderate physical labor, including shipping and receiving of parts weighing up to 25 pounds

· Excellent collaboration and problem-solving skills

· Ability to complete administrative tasks with high attention to detail

• Must possess a valid US driver’s license

Training on permitting, scheduling, and other specialized software and tools will be provided. You must have a working knowledge of Microsoft productivity tools, including Word, Outlook (email), Chrome/Edge, Teams, and basic Excel.

In exchange for these talents Forrest Jordan and Associates, LLC, offers a friendly working environment, competitive pay ($17-20/hr, depending on qualifications), performance pay bonuses, comprehensive benefits package (medical, dental, vision, life, etc.), 401k retirement plan with matching, paid time off, and seven (7) paid holidays.

Must be able to pass a criminal background check and pre-employment drug screen.

Job Type: Full-time

Pay: $27.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Signing bonus

Education:

• High school or equivalent (Required)

Ability to Relocate:

• Mobile, AL 36615: Relocate before starting work (Required)

Work Location: In person