Office Administrator

Position: Office Administration

Reports To: General Manager

What does an Office Administrator with Paul Davis do?

The Office Administrator is responsible for the successful coordination of the job cycle, from inception to completion. The individuals in this position work closely with every division of the business and their efforts greatly impact the overall success of the organization.

1. Assist with answering incoming calls on office and mobile lines.

2. Complete intake and file creation for new losses.

3. Ensure notes are completed in operating systems for all jobs/assignments

4. Review and upload or export, when applicable, completed documents for approval and payment

5. Confirm current jobs are on schedule

6. Uses independent judgment and discretion in the issuance or rejection of purchase orders. Exercises discretion in prioritizing payables for payment.

7. Ensures the correctness of all detailed records of work in progress files for the owner/general manager and associates.

8. Plans the work priorities and assists in all administrative functions of the office.

9. Prepares checks for all vendors and tradespeople.

10. Manages and maintains all filing systems for the owner/general manager and office.

11. Maintains good customer relations to detect and resolve issues and concerns.

12. Participate in the collection process.

13. Maintain an effective compliance program. Regularly audit and review company procedures, practices, policies and documentation process

Why Join The Team?

Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, providing industry training and giving JCA’s the opportunity to become experts in the field through certifications and Paul Davis University.

Built upon principles of customer service, dynamic decision-making and leadership, we have the tools to continue our rapid growth. Our team puts emphasis into living our Vision, Mission and Values to be more than just a service provider.

Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Vision: To provide extraordinary care while serving people in their time of need.

Mission: To provide opportunities for great people to deliver Best in Class results.

Why The Team Needs You?

Serving others after a disaster has struck their property is not easy. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail and love to help people. It is challenging to make customers happy when faced with a traumatic event but you will love being a Job Cost Accountant if you take pride in your work and have fun while working with others. You will be practicing continuous improvement every day as you work to improve performance of your team!

Team Compensation and Benefits:

• Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities

• Health, dental and insurance

• Great culture and team dynamic

• Hourly pay: $17.00 to $22.00/hour based on experience and certifications

• Bonus opportunities based on performance

Team Qualifications (Requirements):

• Desire to join a world-class team and contribute a positive attitude

• Dedication to customer service

• Ability to lead others from diverse backgrounds

• Fluent in English

• Valid driver's license with a clean record

• Desire to continually learn new things

Please apply if you think you have what it takes to serve others and deliver a worldclass service when others need it the most. We are looking forward to discussing this opportunity with you. We support and hire Veterans and we are an Equal Opportunity Employer!

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person