Office Administrator

Job Title: Office Administrator

Job Summary:

The Office Administrator is responsible for ensuring smooth and efficient operations within the office environment. This role involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the office.

Responsibilities:

1. Administrative Support:

- Manage and organize office files, documents, and records.

- Handle incoming and outgoing correspondence, emails, and calls.

- Prepare and edit documents, reports, and presentations.

- Schedule and coordinate meetings, appointments, and travel arrangements.

2. Office Management:

- Maintain office supplies and equipment, replenishing as necessary.

- Oversee office facilities and coordinate maintenance activities.

- Collaborate with vendors and service providers to ensure office functionality.

- Implement and maintain office policies and procedures.

3. Communication:

- Serve as a point of contact for internal and external communications.

- Distribute information within the office and ensure timely communication.

- Facilitate communication between different departments and teams.

4. Human Resources Support:

- Assist in the recruitment process by coordinating interviews and onboarding activities.

- Maintain employee records and assist with HR-related tasks.

- Support the implementation of HR policies and procedures.

5. Financial Administration:

- Assist in budget tracking and expense management.

- Process invoices, manage petty cash, and reconcile financial transactions.

- Collaborate with the finance department to ensure accurate financial records.

6. Technology and IT Support:

- Provide basic IT support for office equipment and software.

- Coordinate with IT professionals to address technical issues.

- Stay updated on technology trends to suggest improvements.

Qualifications:

- Proven experience as an Office Administrator, office assistant, or relevant administrative role.

- Strong organizational and multitasking abilities.

- Excellent communication and interpersonal skills.

- Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).

- Familiarity with office equipment and basic IT troubleshooting.

- Knowledge of office management procedures and basic accounting principles.

- Ability to work independently and collaboratively within a team.

- Attention to detail and problem-solving skills.

Education and Experience:

- A bachelor's degree in business administration, management, or a related field is preferred.

- Previous experience in office administration or a similar role is an advantage.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person