Part-Time Office Administrator

COMPANY OVERVIEW:

Syner-G BioPharma Group is an organization with roots to the Greater Boston area started by industry leaders in 2007 who saw a niche in the pharmaceutical consulting space and leveraged their subject matter expertise and industry knowledge to grow an organization through hard work, trusted relationships, a collaborative approach, and delivering best-in-class client services.   Syner-G has grown its geographical footprint across the globe to be an industry leader in integrated biopharma consulting services across the CMC, Regulatory Affairs and Medical Writing verticals supporting small molecule, biologics and medical device development and delivery.

Syner-G has recently been honored with BioSpace’s prestigious "Best Places to Work" 2024 award. This recognition is a testament to our commitment to fostering a positive and engaging work environment for our employees, with a particular emphasis on culture, career growth and development opportunities, leadership and innovation. 

At Syner-G, we recognize that our team members are our most valuable asset.   Join us in shaping the future, where your talents are valued, and your contributions make a meaningful impact.

POSITION OVERVIEW:

The Part-Time Office Administrator will assist with general office operations such as catering, space planning, reception, office services, mail, office maintenance, repairs and maintenance, security and supplies.

The Part-Time Office Administrator will work 10-15 hours per week in our Boulder office.  

The pay rate for this position is $20-22/hour, depending on years of experience and education.

JOB FUNCTIONS:

(This list is not exhaustive and may be supplemented and changed as necessary.)  

Office Operations  

• Facilities - Will work to negotiate with vendors, and work directly with building management on any maintenance, or security related issues.
• Space Management - Manage the process for employee office assignments, office moves, and visitor spaces; work closely with the HR team on logistical issues.  Ensure appropriate space allocation. Arrange the setup of offices for new hires and other staff, partnering with IT. Ensure the general upkeep of shared office facilities such as halls, vents, reception areas, conference rooms, including the cleaning of carpet stains and wall marks. 
• Digital Services - Will be responsible for the maintenance, upgrade and configuration of copiers, printers, scanners, multi-functional devices, and other reprographics and digital services software and equipment; will negotiate and adhere to vendor agreements; ensure all service level expectations are met. 
• Technology – Working in conjunction with IT, maintain all technology and conference room equipment; possess baseline knowledge of office technology operational requirements.  
• Mail - Will negotiate and adhere to vendor agreements; ensure all service level expectations are met; Sorts, screens, and distributes incoming and outgoing mail 

Project Work

• Assist and collaborate with other departments as needed to complete special projects that involve the operations of the Company. 
• Other related duties and projects as required and assigned. 

QUALIFICATIONS AND REQUIREMENTS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.

Education: 

• Bachelor’s degree is preferred. 

Experience:   

• 1-2 years of Office Manager or related experience 

Knowledge, Skills and Abilities: 

• Outstanding customer service skills, professional demeanor, discretion, and flexibility. Strong collaborator and communicator. 
• Ability to work effectively and proactively within a team environment. 
• Strong time management skills; ability to work under pressure in a fast-paced environment, to coordinate multiple tasks concurrently, and to meet deadlines. 
• Strong organizational skills, interpersonal skills, and attention to detail. 
• Strong computer proficiency in the use of the MS Office Suite (Word, Outlook, PowerPoint and Excel), document management and time entry. 
• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. 
• Flexible and available to work additional hours as required. 

ESSENTIAL FUNCTIONS: 

Physical Demands:

The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use a computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit. The employee is occasionally required to stand, stoop, or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job, including moderate noise level, an indoor temperate environment, and light levels that are bright and conducive to minimal eye strain, typical for an office environment.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Syner-G BioPharma Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. Syner-G BioPharma is an E-Verify employer.