Office Administrator

Cross of Christ Lutheran Church

Job Title: Office Administrator - Part Time

Description Cross of Christ Office Administrator will have responsibility for providing day to day administrative support to the pastors, staff, and the congregation. This position involves communicating, organizing and managing the church office with a variety of responsibilities.

Location: Cross of Christ Lutheran Church

Salary/Wage: $18 - $19 /hour Position Type: Hourly
Part time 24 hours on average (not to exceed
29 hours/week)

Reporting to: Lead Pastor Last Updated: March 2024

CROSS OF CHRIST PERSONNEL VISION STATEMENT:

At Cross of Christ Lutheran Church, we work toward the common goal of a faithful, Christ-centered ministry. As staff members, we model for the congregation what it means to live as followers of Jesus. As such, we commit ourselves to support, trust, and respect one another in honest and gracious working relationships which have their foundation in the love of Christ.

ROLE AND RESPONSIBILITIES

Communication
● Provide office support with email responses, answering phones, written communication, and tending to the office main door
● Distribute daily mail and coordinate congregational mailings
● Communicate duties to the weekly worship volunteers
● Prepare and send cards (birthday, memorial, and thank you) to members
● Coordinate with card ministry team to meet needs of members
● Maintain and Update Prayer list and prayer requests
● Maintain flower sign up and confirm order with flower shop on a weekly basis
● Maintain and update staff agenda for weekly staff meetings and keep minutes of those meetings
● Prepare and Send Weekly Newsletter
● Maintain and update staff agenda for weekly staff meetings
● Update electronic sign as needed
● Update narthex bulletin boards

Building Management
● Maintain and update church calendar and door locks
● Schedule meetings, complete contracts, renew yearly contracts, and communicate with member and non-member organizations/groups for building usage
● Communicate and Cooperate with the Property Team Lead to keep yearly contracts and inspections current and communicate any maintenance concerns
● Communicate and meet with the maintenance company to keep supplies filled and communicate any concerns

Bulletins and Office Work
● Prepare and print Sunday worship bulletins, pastors worship folders, funeral bulletins, and certificates
● Provide informational packets for new member orientation
●Keep office forms printed
● Track invoice approvals and forward for payment
● Assist staff in all printing and administrative projects
●Create sign-up genius for all ministry teams and church event, Assist members with sign up genius and help to trouble shoot login issues
●Assist members to log into online membership site and weekly newsletter
● Weekly mailings to non-tech members
● Send and record grief booklets to members
● Order memorial bricks

Record Keeping and Reporting
● Maintain and Update Membership Records
- Includes transfers and update in contact information for members
- Record marriages, births, baptism, deaths, and confirmation
- Keep updated records of visitors and new member prospects
- Maintain welcome packets
● Keep staff updated with any changes to membership and update on visitors
● Prepare the Congregational Annual Report
● Keep memorial book updates and send thank you notes when needed
● Update the ELCA and Rocky Mountain Synod end of the year report
●Keep a record of worship attendance
● Run and record background checks

Office Equipment and Supplies
● Order and Maintain office supplies.
● Schedule service work on all office equipment.

Other Duties
● Maintain a professional and orderly work space
● Train substitute admin and find replacement when on vacation or sick
● All other duties as assigned by the Lead pastor
● Provide thirty (30) days advance, written notice to Lead Pastor if Admin wishes to terminate employment

TIME COMMITMENT
▪ 24 hours per week
▪ Monday - Thursday 9:00 a.m. - 3:00 p.m. (during regular church office hours - this is flexible with applicant's schedule)
▪ It is anticipated that during high holy weeks (Christmas and Easter) there may be extra hours needed.

CHURCH RESPONSIBILITIES
▪ Provide thirty (30) days advance, written notice to Admin if it wishes to terminate employment.
▪ Paid Vacation will be calculated based upon expectation of 24 hours a week, according to the Employee Handbook
▪ Once a month paid Sabbath day
▪ Provide training in all computer skills necessary to be proficient in job responsibilities

Qualifications:

Required Qualifications
▪ High level of organizational skills, creativity, and time management
▪ Proficient in Computer skills in Microsoft Word, Excel, Publisher, Google Suite, sign up genius, adobe, and social media platforms
▪ Proficient in formal letter writing
▪ Courteous in working with visitors, members and staff
▪ Excellent written and oral communication skills, with particular attention to detail
▪ Ability to keep confidentiality
▪ Ability to focus on multiple deliverables and deadlines in a fast-paced environment
▪ Abide by policies in the Employee Handbook including Safe Haven Guidelines
▪ This position requires a fingerprint and background check upon acceptance. Failure to pass either will result in immediate termination.

Preferred Qualifications
▪ A personal faith commitment to Christ and membership in a faith community
▪ A good sense of humor
▪ Have a positive attitude
▪ Be compassionate and an active listener
▪ Ability to work with different personality types
▪ Working knowledge of Mailchimp and Wordpress

Please send resume and letter of interest by March 18 to:

Cross of Christ Lutheran Church
Attn: Pastor Kathleen Armstrong
12099 Lowell Blvd
Broomfield, CO 80020

Work Remotely

• No

Job Type: Part-time

Pay: $18.00 - $19.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Office Administration: 1 year (Preferred)

Work Location: In person