Office Administrator

The Office Administrator team member is responsible for various functions supporting the office environment. This position will also support the Accounting Department.

Essential Functions

• Execute day-to-day Accounts Payable activities
• Process daily invoices and expense reports
• Answer incoming calls
• Run weekly A/P vendor checks and ACHs verifying closing documents are processed correctly before processing payments; including processing credit card payments
• Vendor contact for Accounting Department to address open items and confirmation of vendor onboarding process
• Prepare vendor credit applications for Executive review and approval
• Issue tax-exempt certificates, when applicable
• Set up and maintain vendor profiles in QuickBooks and ensure data integrity
• Assist with creating and continue to maintain a detailed manual of Account Payable procedures and workflows
• Organization of electronic and physical vendor data storage including daily filing
• Assist Accounting Manager in preparing and completing Worker’s Compensation annual audit
• Prepare year-end 1099s
• Other duties and special projects as assigned

Competencies

• Team Player
• Detail Oriented
• Problem Solving/Analysis
• Excellent Communication Proficiency
• Personal Effectiveness/Credibility
• Ethical Practice
• Trustworthy
• Dependable
• Organizational Skills

Work Environment

This job operates in a professional office environment M-F from 8-5. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and scanners.

Required Education and Experience

• High School Diploma
• Highly Proficient in Word, Excel, Outlook, QuickBooks experience helpful
• Knowledge and experience accounting functions
• Strong ability to organize and prioritize work to consistently meet daily, weekly, monthly, and annual deadlines
• Effective oral and written communication skills; excellent interpersonal skills
• Understands and practices confidentiality/privacy of personnel information
• Wide knowledge base of different software systems with strong computer usage experience, including Word and Excel, networks and email systems
• Must have a strong attention to detail, be well organized, and capable of meeting tight deadlines in a high-pressure environment with multiple competing priorities
• Ability and desire to problem solve and to lead innovation of processes, procedures and tasks

Preferred Education and Experience

• Experience as office manager and/or accounts payable support

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Charlotte, NC 28269: Relocate before starting work (Required)

Work Location: In person