Office Administrator

The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, have excellent communication skills, and be able to multi-task.

ESSENTIAL FUNCTIONS

• Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member
• Ensures a seamless billing process for our customers
• Assist the branch manager with administrative tasks
• Manage the office calendar for critical dates associated with meetings, acquisitions, and dispositions
• Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records
• Plan and conduct regular staff meetings and branch level events
• Accept and disseminate incoming mail accordingly; Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries
• Create and maintain filing system for physical records
• Maintain office supply inventories and purchasing needs
• Always maintain strict confidentiality
• Demonstrates a commitment to company mission, vision, and core values

MINIMUM REQUIREMENTS

• High school diploma/GED required
• 1+ years of experience in an administrative setting
• Excellent verbal and written communication and presentation skills
• Superior interpersonal skills with the ability to interact with employees at all levels of the organization
• Ability to think independently and critically, analyze and solve problems, and successfully implement solutions
• Possess a strong attention to detail
• Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed
• Experience with Microsoft applications

BENEFITS

• Medical, Dental, Vision, and Disability benefits effective day one of employment
• Company Paid Life Insurance
• 401(k) with employer matching
• Paid Holidays and Paid Time Off
• Referral Bonus Program

JOB TYPE: Full-Time