Office Administrator

Job Title: Office Administrator (Bilingual Spanish)

Job Summary: 

As an administrative assistant, you will provide administrative and clerical support to ensure efficient office operation. You will be responsible for a variety of tasks, including but not limited to answering and directing phone calls, responding to emails, scheduling appointments, maintaining e-files, restocking office supplies and assisting with the facilitation on trainings. 

Daily Responsibilities include: 

• Provide outstanding customer service to all current and prospective clients daily 
• Phone reception and other administrative tasks; inventory supplies and order replacement supplies as needed 
• Work closely with management regarding monthly accounting tasks; preparing customer invoices; managing AR and AP. 
• Perform bookkeeping tasks to classify expenses, reconcile bank statements, etc. 
• Additional duties as needed 
• Assisting in facilitating training classes 

Experience and Skills needed to get the job done: 

• Solid oral and written communication skills with an ability to work both independently and collaboratively with a range of stakeholders. 
• Excellent organization and time management skills. 
• Strong attention to detail, passion for accuracy. 
• Maintain confidentiality of organizational information 
• Quality customer service skills—this sets us apart from other firms 
• 1-2 years General accounting knowledge to include familiarity with journal entries, bank reconciliations, P & L's, budgets, etc. Strong knowledge of QuickBooks software is preferred 

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Regularly required to sit, use hands to operate computer and other office equipment, and talk or hear
• Occasionally required to stand, walk, and reach with hands and arms
• Must occasionally lift and/or move up to 25 pounds

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with it.