Real Estate Office Administrator

We’re in search of a detail-oriented Real Estate Office Admin to oversee our daily operations, supervise administrative staff, and ensure our business runs efficiently. You’ll be responsible for updating MLS listings, assisting with contracts, and scheduling team meetings. You’ll also be in charge of the office budget and ordering supplies. Our ideal candidate is an experienced manager, a quick problem-solver, and a positive team player. If you’re interested in a leadership position with lots of variety, apply today!

$17 - $20 hourly DOE

• Produce and update new MLS listings and assist with marketing to ensure social media, photos, signs, and other materials are placed appropriately
• Track office expenses, do basic bookkeeping, and maintain the monthly budget
• Support other realty departments when necessary
• Purchase office supplies as needed and maintain office equipment
• Arrange for team meetings, appointments, and travel

• Handle the maintenance, ordering, and installation of all office equipment
• Provide status reports
• Provide superior back-office support by managing seller/buyer systems, internal databases, and lead generation
• Update the listing and sale filing systems
• Must be able to demonstrate strong administrative skills in order to manage daily operations

• Must possess exemplary problem-solving, communication, and time management skills
• Basic computer skills including experience with Microsoft Excel
• 2+ years of experience in office management, Real Estate or, a related field strongly preferred

• High School diploma plus 2+ years of experience in administrative management required
• Practices a client-focused philosophy
• Calm under pressure
• Strong ability to multitask
• Bookkeeping skills
• IT literate and competent user of Microsoft packages and social media outlets
• Strong written and verbal communication skills
• Independent, self-motivated yet also able to work in a team environment successfully
• Real Estate experience is a plus!!!

We are on a path of innovation and growth. We currently have 6 locations in Eugene, Lincoln City, McMinnville, Newberg, Newport, and Sheridan. The Coldwell Banker brand is the oldest and largest and best-established residential Real Estate franchise system in North America. In fact, in many ways, it was the original Real Estate “startup." More than 100 years later. https://www.coldwellbanker.com/history