Office Administrator

BCI provides biostatistical and programming services to the pharmaceutical, biotechnology, and medical device industries. Most of our work is in the design and analysis of clinical trials.

Position summary:

By providing administrative, human resources, and accounting support, this position will play an integral role in ensuring the office runs smoothly at all times.

Qualifications:

Education: Bachelor’s degree

Professional experience: Minimum of 5 years of experience in human resources and administrative support, 10 years preferred.

Other Requirements:

· Excellent Microsoft Word, Excel, Outlook skills

· Ability to consistently produce high quality work

· Detail oriented, organized, dependable

· Excellent oral and written communication skills

· Ability to prioritize tasks and meet deadlines

· High level of professionalism, integrity, confidentiality

· Driver’s license and reliable transportation

Responsibilities:

· Collect and review weekly employee timesheets

· Prepare payroll and submit to payroll firm

· Calculate and prepare President’s timesheets

· Coordinate employee annual reviews, calculate retroactive pay, notify payroll firm of salary adjustments

· Compile and calculate information for employee quarterly bonuses

· Liaison with payroll and benefits firm, property management firm, immigration attorney, outside vendors and IT consultant

· Order and maintain office and break room supplies

· Collect information and generate monthly client reports

· Input employee hours into internal spreadsheet to generate information for client billing

· Input monthly invoices into client system

· Support recruitment including posting job openings, scheduling interviews and arranging travel

· Conduct all aspects of on-boarding and off-boarding

· Create and maintain hardcopy and electronic employee files

· Administer employee benefits

· Coordinate, prepare and submit documentation for employment visas

· Prepare President’s expense reports. Collect, review and approve employee expense reports

· Plan and coordinate company events

· Other duties and projects as assigned

Benefits:

In addition to vacation, holiday and sick time, benefits include FSA, 401(k) retirement plan with matching and profit sharing, annual bonus, professional development, private office, and onsite fitness center.

Job Type: Part-time

Pay: $30.00 - $40.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Monday to Friday

Ability to Relocate:

• Lexington, MA 02421: Relocate before starting work (Required)

Work Location: In person