Office Administrative Assistant

Job Description:
Our Knoxville, TN office is immediately hiring a full-time Office Administrative Assistant. This is a Monday-Friday position.

Job Requirements:

• Professional verbal and written communication skills
• Working knowledge of Microsoft Office software
• Strong verbal, interpersonal, communication, and organizational skills
• Must display kindness, fair judgment and tact
• Must be able to pass a background check and drug test

Essential Functions

The essential job duties shall include, but not limited to:

• Answer incoming phone calls and respond to emails in a professional manner
• Greet and coordinate office visitors
• Responsible for monitoring and ordering office materials and supplies (office & field)
• Procure Monthly Weather Reports and post in Sharepoint
• Coordinate procurement of bid documents with Marketing and Operations and order copies as needed.
• Create and distribute bid lists/invitations for multiple projects, follow up on bounced bid invitations and make bid calls, if required
• Maintain and add new contacts in Outlook database for both Subcontractors/Suppliers as well as Mailer (also includes CMiC data, as applicable)
• Set up business partners in CMiC

Miscellaneous Other Functions

• Provide assistance to Safety Director and Marketing Manager and General Superintendent, as needed
• Assist with Tool Room/Trailer management, as needed
• Manage office wide Conference Room and Training Room schedule
• Point of contact for copier maintenance/repairs
• An understanding of the construction industry is preferred, but not required

Job Type: Full-time

Pay: $18.00 - $21.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 2 years (Preferred)

Work Location: In person