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Conveniently located in Morris County with easy access to Routes 287, 280, 80, 10, 24, and the Convent Station train station, Saint Elizabeth University which was established in 1899 by the Sisters of Charity of Saint Elizabeth resides on 150 acres of picturesque rolling hills and lush woodlands. The University offers a quality education in the Catholic tradition with a firm foundation in the liberal arts and serves a diverse population, including the needs of women, students of color, those who lack adequate financial resources, and those who would benefit from a nurturing, supportive collegiate environment.
Diversity and Inclusion Statement:
Founded by the Sisters of Charity in 1899, Saint Elizabeth University (SEU) is a community of learning in the Catholic liberal arts tradition for students of diverse ages, backgrounds, and cultures. SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention.
SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental and physical health.
Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases.
Essential Duties and Responsibilities
- Assist students seeking services at the Wellness center and coordinate with the medical/counseling staff to assure proper triaging of patients. Manage appointments for clinicians.
- Manage, review, maintain all health and immunization requirement records, compliance and outreach.
- Ensure all state and institution immunization requirements are met within the established provisional status period as defined by the state and the college requirements.
- Complete and submit the mandated NJ State Annual Immunization Compliance and meningitis vaccination reports.
- Supervise graduate assistants and undergraduate students in the collecting health records, immunization documents, compliance and wellness services functions.
- Stays abreast of changes with state immunization requirements.
- Excellent communication, interpersonal, organizational skills.
- Provide reception and secretarial duties for the Reception the Wellness Center.
- Provide support to health and counseling directors and staff.
- Maintain all Medical Records (electronic and paper files).
- Maintain patient/client confidentiality in compliance with all FERPA and HIPAA requirements when working with students, their medical/psychological records and medical/psychological care.
- Responsible for data entry and records of health and immunization requirements, vaccines, medications and supplies.
- Coordinate with the Bursar’s Office for student billing, registration holds and other duties as necessary.
- Work with the IT department in regards to computer programs and reports related to the immunization, health and psychological records for the Wellness Center.
- Maintain accurate filing systems for all student records.
- Ensure proper destruction of health and immunization records every 10 years.
- Maintains referral and information guides for off-campus service providers.
- Supports website updates, information and forms.
- Maintains accurate records for vaccines and medications.
- Maintains statistical database for all medical encounters.
- Communicates with admissions, registrar, computing services, academic offices, administrative offices and student life offices regarding immunization compliance as indicated and wellness center related issues.
- Process requests and retrieval of personal health records requested by students.
- Assists Director of Health Services and Counseling as deemed necessary.
- Assist with the transition to and management of an electronic Medical Records database.
- Coordinate with facilities regarding maintenance issues of the wellness center.
- Participate in Student Life divisional programs and activities.
- Assist Directors with budget and supplies management.
- Performs other duties as assigned.
Qualifications
- Medical Records – immunization and health requirement complete process.
- Assure appropriate triage of medical and psychological patients.
- Receptionist and secretary of wellness center.
- Technology/Clerical.
- Front Desk Coordination.
- Student Health insurance support.
- Bursar billing.
- Vaccine and medication tallies and recording.
- Statistical data inputting of patient contacts.
- Development of documents, charts, graphics, flyers, information.
- Health Fair.
- Budget assistance.
- Supplies medical, laboratory, office, equipment orders.
- Support laboratory and vendor contacts.
- Supervises student support staff.
- Maintains facility needs.
- Other Duties as assigned.
Why Choose Saint ElizabethUniversity?
Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty and staff who are committed to excellence, and an attractive benefits and compensation package.
Full-time Faculty and Staff Benefits Include:
- Employer-Subsidized Health Care Plan
- Dental and Vision Plan
- Health Savings and Flexible Spending Accounts
- 403(b) Retirement Savings Plan with Employer Match
- Group Life and Accidental Death & Dismemberment (AD&D) Insurance at No Cost
- Supplemental Insurance Available for Employee, Spouse and Dependents
- Other Voluntary Plans (Legal, Identify-Theft, Accident, Critical Care, etc.)
- Employee Assistance Program
- Tuition Remission for Employee, Spouse and/or Dependents
- Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600+ Colleges and Universities
- 14 Paid Holidays, as well as the Week after Christmas Off with Pay
- Paid Days Off on Fridays in the Summer Months
- Birthday as a Paid Day Off
- Generous Vacation Policy
- New Jersey Earned Sick Leave
- Employee Discount Program
Important to Know:
The health and safety of students, faculty and staff are a University priority. Please be advised that the University reserves the right to modify all policies and procedures related to COVID-19 based upon local conditions and emerging guidance from local, state and federal agencies.
How to Apply
- Applications should consist of a cover letter, resume, proof of certifications and three professional references with email addresses and/or telephone numbers.
- Saint Elizabeth University is an Equal Opportunity/Affirmative Action/ Veterans/ Disability Employer.
- Applicants from diverse backgrounds are encouraged to apply.
- Saint Elizabeth University is a designated minority serving undergraduate institution.
EEO/AA Statement:
Saint Elizabeth University aspires to create a community based on the collaboration, innovation, creativity and belonging. Our collective success depends on the robust exchange of ideas - an exchange that is best when the rich diversity of our perspective, backgrounds and experiences flourish. To achieve this exchange, it is essential that all individuals feel and experience an environment where they are welcome, safe, secure, and heard. As such All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compliance of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.
