Medical Records Clerk

Are you looking to make a positive impact with an award-winning medical group? Are you organized, computer-savvy and passionate about helping others? Do you have experience working in a medical office? You could be a perfect fit for our team! See qualifications and responsibilities below.

Job Qualifications:

• High School Diploma
• Minimum one year medical office experience with similar duties
• Requires pleasant telephone personality with good written and oral communication skills
• Ability to interact well with patients, physicians and coworkers

Responsibilities Include (but are not limited to):

• Check Medical Records inbox for letters, lab orders and referrals. Print, fold, and mail.
• Check D, T, and L jelly beans for tasks.
• Walk to California Heart to drop-off or pick-up on Mondays, Wednesdays and Fridays.
• Check office supplies and kitchen supplies (cups, plates, coffee, etc.) to see if any need to be ordered via the Office Supplies Request form.
• Do record copy as needed (usually once all Jelly beans are done).
• Make copies of instructions cover letter for referrals.
• Conduct chart audits.
• Mail-related tasks:
  • Run mail.
  • Scan in mail.
  • Pick up mail from Back Office and Urgent Care.
  • On Fridays, gather all mail that is ready to mail and run it through the mail machine with Monday’s date for pick-up.
  • Prepare mail at end of day for pick-up the following morning. Make sure that the date has been changed for the following business day.
• Answer phone calls from patients and physicians’ offices for: pre-op or general information, EDD, radiology for orders, etc.
• Call for patient's medical information when needed by physician.