Data And Evaluation Team Hmis Specialist

Salary: $28.16 - $34.22 Hourly
Location : Hillsboro, OR
Job Type: Limited Duration
Remote Employment: Flexible/Hybrid
Job Number: 23/24-282-HOUS-06
Department: Housing Services
Opening Date: 02/17/2024
Closing Date: 3/3/2024 11:59 PM Pacific
FLSA: Non-Exempt
THE POSITION
Please Note: this is a limited duration position funded through June 30, 2026 with the potential to become a permanent position.
The Department of Housing Services is looking for a Data and Evaluation Team Homeless Management Information System (HMIS) Specialist, anew and critical team member, to join our Data and Evaluation team within the growing Homeless Services Division. The role will work closely with our coordinated entry system and data management team to ensure data quality of our HMIS data management system.
The Data and Evaluation Team HMIS Specialist will assist in developing procedures, training and supporting users, and monitoring data quality control to ensure a sound system of data management that supports the development, efficacy, and overall outcomes of the program. Join this dynamic workplace, be a part of the team working on some of the most pressing issues facing our region and contribute to the health and well-being of your community as the HMIS specialist working to ensure data quality by training and supporting our partnering service provider agencies.
This position is eligible for a hybrid work schedule, with an option of working remotely two - three days per week.
The ideal candidate will:

• Demonstrate a strong understanding of policies and procedures that advance equity and inclusion in data management systems.
• Have a broad understanding of data management systems, ideally the Homeless Management Information System used by Continuum of Care entities, or other data management systems that track programmatic inputs, outcomes to better serve the community.
• Have familiarity with the concept of a Coordinated Entry System.
• Thrive in developing and managing program procedures, training, evaluation, and monitoring with the ability to interpret regulations and policies for program application.
• Enjoy data quality management responsibilities while skillfully managing relationships with colleagues and partner organizations to ensure compliance with monitoring requirements.
• Have advanced organizational skills with the ability to handle multiple assignments simultaneously.

About our Division:
The Homeless Services Division works collaboratively across departments, with partner public agencies, and community-based organizations to design, implement, and oversee dynamic services addressing homelessness and creating housing stability across the County. Our expanding programs fund outreach, shelter, housing placement and retention services, along with permanent supportive housing for more than 3,000 people every year. The work is guided by our commitments to advance equity through outcomes and quality of service in this system of care, and our workplaces are committed to fostering a diversity of perspectives and inclusion for all.
To learn more about Housing Services, please visit our website at: Housing Services.
Why Washington County?Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution. Adopted in February 2020, this resolution commits to the equitable delivery of Washington County's services, resources, and opportunities for growth and development to every county resident.
ESSENTIAL JOB DUTIES
Duties may include:
• Developing and conducting training for HMIS Users.
• Maintaining privacy and security compliance of HMIS Users.
• User record keeping including HMIS license tracking.
• Performing HMIS system administration tasks associated with program set up, user profile maintenance, and program assessment maintenance.
• Understanding, communicating, and correcting HMIS data entry as concerns arise to ensure smooth access to the Coordinated Entry System for persons experiencing a housing crisis.
• Developing and maintaining internal controls and reference materials to promote data quality and data timeliness standards in alignment with various reporting requirements.
• Supporting Coordinated Entry System related case conferencing meetings to ensure HMIS data entry is corrected/updated in real time.
Data and Evaluation Team HMIS Specialistis a working titleThe position is classified as a Program Specialist. To see a full listing of job duties and knowledge, skills, and abilities for this job classification, please click here:
MINIMUM QUALIFICATIONS
Education and Experience:

• An Associate's Degree in a social service, business administration, or related field; AND
• One (1) year of work experience in program administration, development, evaluation, or coordination, and /or contract administration; OR
• Three (3) years of work experience in program administration, development, evaluation, and/or contract administration.

Additional Licenses, Certificates, Physical Abilities, and Specialty Requirements:

• Must pass a criminal history background check post offer.

SUPPLEMENTAL INFORMATION
Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.
Our commitment to you:
Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
Selection Process:
1.Apply Today! In lieu of a resume, we ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law.
2. Week of March 3, 2024: A minimumqualification evaluation of training and experience of submitted application packets will be performed by Human Resources.
3.Week of March 10, 2024: A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials including responses to the supplemental questionnaire. This review may take up to two weeks to complete.
4. Our goal is to schedule oral panel interviews with candidates that successfully passed the SME evaluation step as soon as possible.
Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
Veterans' Preference
If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link: Veterans' Preference Points.
Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" of email notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.
Questions (?) Regarding This Recruitment
Gregory Garabedian, Talent Acquisition Business Partner
Additional Resources:
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This is a non-represented position and is not covered by a collective bargaining agreement.
Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid! Other benefits you'll enjoy as part of your total compensation package include:

• Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
• Wellness Program - Washington County has been named one of Oregon's Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
• Alternative Care Coverage
• Health Care and Dependent Care Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Life and Disability Insurance (both County-provided and voluntary)
• Oregon Public Employees Retirement System (PERS)
• 457b Deferred Compensation Plan
• Emergency Travel Assistance
• TriMet Hop Card at no cost to the employee
• Bike lockers and repair stations
• A charitable giving program
• Oregon College Savings Plan

To learn more about our Benefits and Wellness program and view our current benefits guide, plan summaries, and premium rates, click here
Already have medical, dental, and vision coverage? No problem! Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual "use it or lose it" requirement. Proof of other creditable coverage is required.
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Please indicate your years of experience with a Homeless Management Information System (HMIS) used by Continuum of Care Entities.

• No Experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years of experience
• 3 or more years of experience

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SUBJECT MATTER EXPERT REVIEW: The following supplemental questionnaire will be used to assist us in determining if you possess the knowledge, skills, and abilities to succeed in this position. Your responses to the questions will be evaluated and scored by a panel of subject matter experts. Your total score for this examination will affect your placement on the eligible list (a list of candidates eligible for interviews). The higher the score, which includes any applicable veterans' preference points, the higher the ranking on the eligible list. Generally, 6 - 8 candidates are referred for each vacancy starting with the top ranked candidates.
Instructions & Helpful Tips

• Answer each question carefully and accurately in the space provided. Your responses should reflect what is documented in the education and work experience sections of your employment application.
• Make sure your responses are clear, concise, and complete.
• If a question consists of multiple parts, answer each part separately.
• Provide examples! Examples should be relevant to this position and question, and can be from your formal education, work experience (paid, internship, volunteer), and/or training, unless otherwise indicated in the question.
• When describing a process or procedure, make sure to clearly describe your duties and responsibilities.
• Minimize the use of jargon, abbreviations, and acronyms.
• Each question is scored separately, so do not combine answers or refer to your answer from a different question.
• Before submitting your application, use a word processor, such as Microsoft Word or Google docs, to check for grammar and spelling.

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