Marketing Events Coordinator

Job Summary

We are looking for an amazing, detail-oriented, highly organized event coordinator to drive our in-person Marketing Events, including conferences, tradeshows, and airshows. As our event coordinator, you’ll be essential in the event planning process and own the execution of events. You understand the various aspects of an event, such as planning, logistics, and execution, and are committed to ensuring a smooth and successful experience. Your skills and experience will help Redbird Flight enhance its brand image, engage with its target audience, and achieve its business goals.

While no direct experience with events is required, the ideal candidate is a motivated, self-starter who isn't afraid to take on new challenges, get their hands dirty if the mission requires it, eager to learn, and ready to take ownership of big, important, and complex events. The position requires you work primarily at our office in Kyle, TX with the flexibility to work remotely on occasion. Travel, long days, and working weekends will be required.

Responsibilities

• Plan and organize events from start to finish, including establishing event objectives, developing event concepts, creating timelines, booking venues, and coordinating logistics (such as catering, audiovisual requirements, staff travel, and equipment shipping)
• Create and manage event budgets, track expenses, and ensure that all costs are within allocated limits
• Coordinate with vendors and suppliers, such as venues, audiovisual services, caterers, and transportation providers, throughout contract negotiation and delivery of services
• Assist with the promotion of events by developing marketing strategies, creating event collateral, utilizing social media and online platforms, and coordinating with the rest of the marketing team
• Handle registration and manage attendees, including ticketing, sending invitations, managing guest lists, and ensuring a seamless check-in process for special events
• Manage event materials, maintain inventory, and keep supplies organized and in good condition
• Oversee and assist in the packing, loading, unloading, and setup of event materials on-site
• Take charge of event management on the day of the event by overseeing all logistical aspects, managing event staff, and coordinating speakers or performers
• Conduct post-event evaluation and follow-ups, assessing the event’s success by collecting feedback, analyzing available data, and preparing post-event reports

Requirements

• Excellent communication skills - your day-to-day tasks are centered around communicating with clients, vendors, team members, and attendees, so it’s important to be skilled at active listening, conveying information clearly, and maintaining professional relationships.
• Strong organizational skills - there’s a lot of planning that goes into event management, and you must be skilled in multitasking and prioritizing tasks.
• Detail-oriented - you must be thorough in your planning, documentation, and execution to ensure seamless and successful events.
• Problem-solving and decision-making skills - the ability to assess situations, make informed decisions, and adapt plans as needed is important when encountering unexpected challenges.
• Flexibility and adaptability - you must be flexible and able to adapt to the changing circumstances of a dynamic event, including handling last-minute changes.
• Exceptional time management skills - a strong handle on time management is needed to juggle multiple tasks and deadlines, ensuring that all aspects of the event are executed within the necessary timeframe.

Preferred Qualifications

• A pilot's license and/or interest in aviation - we operate in a niche industry, if you have some context when you join it will help get you up to speed faster.
• Experience in corporate event planning, especially tradeshows

If you are a highly organized individual with a passion for creating memorable events, we would love to hear from you. Join our team as an Event Coordinator and help us deliver exceptional experiences to our clients and attendees.

About Redbird Flight

Redbird Flight is transforming flight training and aeronautics education through interactive simulation, performance tracking, and training content delivery. We create immersive technology for innovative flight training, education, and enjoyment. We want to change the way the world learns to fly and make aviation more accessible to everyone that has an interest.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Event planning: 1 year (Preferred)

Ability to Relocate:

• Kyle, TX 78640: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person