MAG Freelance Hybrid Events Producer

At a Glance

MAG, a division of BDS Connected Solutions, is based in NYC and brings over 20 years of experience creating impactful campaigns for the world's most esteemed brands. Together, we are looking to grow our network of qualified and experienced Freelance Hybrid Events Producers to join our team supporting elite clients!  We are a progressive and growing marketing organization; come have fun with us as we continue to build a dynamite experiential and design agency space. 

 

As a Freelance Hybrid Events Producer, you will oversee the white-glove delivery of world-class events showcasing and promoting our major brand clients, largely within the tech and retail space. Your mission is to bring these activations to life from concept to execution. In this role, you'll project manage streaming events, both live and pre-recorded. This role requires a highly detail-oriented individual who is comfortable interfacing with clients in fast-paced, time-critical situations and has excellent troubleshooting abilities. The objective is to produce online and Hybrid Events that leave the attendee feeling as fulfilled as if it was IRL. There often will be an in-person component when the events are going live.

 

Main responsibilities include booking studio or meeting spaces, finding accommodations for attendees, managing budgets, creating the run of show, networking with vendors, inviting speakers, and managing communication with staff and clients. Additionally, you'll pivot from overseeing platform development, content management, and video production to assisting with attendee communication materials involving print and digital copy, graphics, and video. You will work across different time zones and will shift between some managing productions both remote and on-location.

 

We are seeking to hire freelance superstars at a $40-$80/hour project rate based on the project type, required skills and experience, but also have opportunities throughout the year for full-time and permanent creative hires!

 

Take a look at our videos showcasing Why You Belong at BDS! Apply today and embark on a new career journey!

Overview

WHAT YOU'LL DO

• Manage and oversee video pre-production planning and on-site production activities for video clients.
• Deliver high quality product on time and within budget working with vendors.
• Offer guidance for storyboards and liaison edits to vendor.
• Anticipate and respond to needs and requests from clients.
• Ensure all projects are on schedule.
• Oversee video collection to ensure all media is archived appropriately and can be readily obtained.
• Make decisions at the agency on behalf of the client's best interests and manage each event in accordance with those decisions as it relates to strategy, planning, and execution.
• Oversee the day-to-day project management, such as:
  • Sourcing, negotiating, and contracting with vendors and suppliers.
  • Working with staffing team to ensure individuals are trained and armed with the necessary event details for white-glove attendee experience.
  • Overseeing full production build including fabrication, A/V, and creative assets.
  • Coordinating all onsite event logistics ensuring smooth and flawless execution.
  • Compiling post event report with feedback, recommendations, analytics and targeted competitive insights
• Provide oversight of programs once live, attending events in-person and straddling client relations and production.
• Serve as a liaison among clients and agency/vendors partners by maintaining regular contact and ensuring that communications flow effectively.

 

WHAT YOU'LL BRING

Experience and Education:

• Bachelor's degree in a relevant field or equivalent practical experience
• 7-10+ years' experience in experiential, live, and virtual event production
• Experience in client-facing role
• Experience in project management and budget management
• Experience in strategy and content management a plus but not required

Skills and Attributes:

• Demonstrate excellent project management skills with the ability to manage multiple projects simultaneously and meet deadlines.
• Commitment to relationship management; ability to manage conflicts and difficult situations both internally (project-based) and externally (client based).
• Excellent communication and interpersonal skills; adept at fostering productive collaborations with clients, vendors, and internal team members.
• Demonstrate a keen attention to detail, coupled with exceptional organizational and problem-solving capabilities.
• Thrive in a fast-paced, dynamic setting, maintaining professionalism while handling high-pressure scenarios.
• High level of initiative and self-motivation with a continued drive to learn and succeed.
• Excellent presentation and written communication skills.
• Enthusiasm, commitment to excellence, self-motivation, and a professional demeanor.
• Flexibility to work early mornings, late evenings and occasional weekends due to the nature of our events.
• Proficiency in Excel and PowerPoint.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to:

• Regularly talk, sit, stand, walk and bend over, repetitive use of hands/arms, repetitive use of legs and grasp
• Frequently lift and carry up to 25 lbs
• Occasionally lift and carry up to 50 lbs
• Continuous hand/eye coordination and fine manipulation
• Able to travel by air and car up to 60% of the time

Important Information

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

 

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

 

BDS Connected Solutions. ("BDS") is an equal opportunity employer in every aspect of employment, including but not limited to; selection, training, development and promotion of the most qualified candidates and employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. BDS is committed to equal employment opportunity in all other privileges, terms and conditions of employment that may not be covered in this statement. BDS is an at-will employer.

 

BDS Connected Solutions offers a complete suite of Connected Commerce solutions that blend Advocacy, Training, Retail, Virtual, Experiential, and Digital environments to influence the modern buyer, regardless of where they are on their shopping journey. Since 1985, BDS has been inspired by innovation; as we continue to evolve as a trendsetter in today's disruptive market, we enable our clients to do the same. Our industry-leading experts never stop working to discover, design, and deploy custom buying solutions that empower brands to achieve and exceed their unique sales goals. BDS is headquartered in Irvine, California with a regional office in New York City, New York. Visit us at www.BDSsolutions.com for more information.

Employment Type: FULL_TIME