Senior Event Producer

We are excited to announce our partner company XMG is seeking an experienced, energetic, Event Coordinator to bring on the team.

Position: Event Coordinator Company: XMG Location: Orange County Ca

About XMG

At XMG, we are on the cusp of redefining the IT landscape with our groundbreaking Entertainment AI-powered SaaS solution. As we embark on our next phase of growth and development, we are in search of an enthusiastic and skilled Event Coordinator to join our team. This role is instrumental in organizing and executing events that will showcase our innovative events and foster meaningful connections with our stakeholders.

Role Overview:

As an Event Coordinator at XMG, you will play a pivotal role in orchestrating events that are instrumental in driving awareness, engagement, and excitement. Exclusively, around Technology, Entertainment, and P. E. fundraising.

You will collaborate closely with our team and key stakeholders to plan, execute, and evaluate a wide range of events, including concerts, tours, product launches, conferences, webinars, and more. Your creativity, attention to detail, and exceptional organizational skills will be essential in ensuring the success of these events.

Key Responsibilities:

• Event Planning: Plan and coordinate events, including defining objectives, budgeting, selecting venues, and managing logistics. Executing large-scale signature events.
• Coordinating events across functional groups, maintaining timelines, and overseeing project management. Collaborating with other departments and agencies for high-quality event production.
• Content Development: Collaborate with marketing and content teams to create engaging event materials and presentations.
• Vendor Management: Liaise with vendors, contractors, and suppliers to ensure seamless event execution. Managing logistics to ensure flawless execution.
• Promotion: Work with the marketing team to promote events and drive attendance through various digital channels. Cultivating relationships with city and state agencies.
• Registration: Manage event registration processes and attendee lists. Analyzing event operations for improvements and guest satisfaction.
• On-Site Management: Oversee on-site event logistics, ensuring everything runs smoothly.
• Post-Event Evaluation: Conduct post-event evaluations to measure success and gather feedback for improvement.
• Budget Management: Track and manage event budgets to ensure cost-effectiveness. Conducting post-event reporting and ROI analysis.

You will secure vital insight, structure the right business relationships and partner with some of the industry’s most admired A-B list talent and innovative vendors and solutions.

Defined Responsibilities

• Effectively assist the Event Marketing Manager with developing, executing and managing all aspects of events from concept to completion.
• Ensure the highest level of brand experience and uniformed to service for events attendees.
• Research and gather appropriate location and other events venues
• Contact and negotiate events schedule and cost
• Sell programs to provide support as required
• Must be a people person, able to build their network and rapport
• Develop outside resources to help plan, execute and management events, such as organizations, campus brand ambassadors, sororities, etc.
• Oversee the event-related activities of other internal teams, 3rd party staff, vendors, etc.
• Lead projects, assesses annual business objectives, implements a calendar of live events that are focused on company specific industries.
• Work with internal marketing, product, and other teams to develop a process for the logistics and execution of events
• Perform project management to make sure goals and deliverable's for events are met
• Work with marketing, PR and social media teams to promote events
• Coordinate all trade show and event logistics including but not limited to show registration, booth layout, shipping, staffing, and vendor management.
• Ability to work under deadline pressure and adapt to change
• Familiarity with MS Office Suite (including Excel, Access and PowerPoint), Google Analytics, Twitter, Snapchat, Instagram, Facebook, LinkedIn, WordPress and other website administrative tools

Required Qualifications

• Bachelor's degree in Marketing or related fields preferred
• 5+ years’ experience in Events Management Is preferred
• 5+ years’ experience in Marketing and Product Launch Is preferred
• Extremely professional and strong communications skills area must
• Ability to work with minimal supervision and meet deadlines Is a must
• Willingness to travel to different parts of the country to oversee events Is a must
• Social Media and Influence Marketing experience a plus
• Strong research and project management skills are a must
• A passion for health, fitness, and supplements a plus
• Great organization skills, time management skills, and attention to detail
• Must have reliable transportation

Compensation

Equity based compensation vs Hourly.

At our organization, we believe in creating compensation structures that align with the success and growth of our team members. Instead of traditional hourly or commission-based models, we offer an innovative compensation approach that centers around equity-based rewards. We recognize that our team's contributions extend beyond the immediate tasks they undertake; they play a crucial role in the long-term success of our company. By offering equity-based compensation, we empower our team members to become true stakeholders in our organization.

This means that as the company thrives and achieves its milestones, our team members share in the rewards and benefits of that success. Equity-based compensation encourages a strong sense of ownership, dedication, and alignment with the company's mission and values. It fosters a collaborative environment where everyone is motivated to work collectively towards our shared goals, with the assurance that their efforts will directly impact their financial well-being and the company's overall prosperity. We firmly believe that this approach not only rewards hard work but also nurtures a culture of innovation, commitment, and long-term sustainability.

At XMG, we are committed to fostering a diverse, inclusive, and equitable workplace. We believe that diversity of perspectives, backgrounds, and experiences enriches our organization and helps drive innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status.

We actively seek to create an environment where every team member feels valued, respected, and empowered to bring their authentic selves to work. Our commitment to equal opportunity extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, and career development. We firmly believe that diversity and inclusion are not only ethical imperatives but also essential drivers of our continued success.

We encourage and welcome applications from candidates of all backgrounds and experiences and invite you to join us in our journey to build a more inclusive and diverse workplace. Your unique perspective and talents are essential to our mission and our vision for the future.

Job Type: Part-time

Pay: $89,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift

Experience:

• Events management: 10 years (Preferred)
• Customer service: 10 years (Preferred)

Location:

• Los Angeles, CA (Required)

Work Location: Remote