Logistics Coordinator

JOB DESCRIPTION

JOB TITLE: Logistics Coordinator

LOCATION: Hybrid with flexible hours – Office located at 590 Belleville Turnpike Bldg 1 – Kearny, NJ 07032 – October 2 days a week on site – November on 3 days a week

EMPLOYMENT CLASSIFICATION: Full-time Regular Employee/Non-Exempt COMPENSATION: based on experience – up to $31.25 per hour - position eligible for OT.

SUPERVISOR: Logistics Manager

JOB PURPOSE: The Logistics Coordinator processes orders and oversees cycle of order fulfillment.

ESSENTIAL JOB FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential. Receive and process orders from a multitude of customers, including but not limited to

major retailer chains, buying groups and wholesalers. Customers may at times require EDI.

1. Logistics coordinator will need to have experience with EDI, including set up, orders and invoices processing. Makes sure orders are shipped on time.

2. Communicates with customers about order status and payment. Creates invoices both in the accounting system and customers’ portals. Request payments when down-payment and payment in full are required before releasing products.

3. Instructs warehouse to ship orders and to apply labels correctly. Orders labels when necessary.

4. Obtains estimates for shipping costs and confirms bills match the initial estimate from the freight forwarder.

5. Works alongside with supply chain coordinator by confirming future needs based on open sales orders.

6. Works alongside with bookkeepers to verify charge backs, penalties and short payments. Support to dispute charges back is required.

7. Other tasks required based on specificneeds.

EDUCATION AND EXPERIENCE:

• 4 years college degree (Bachelor’s Degree).

• 3-5 years of experience in the same or similar role, in same or similar industry preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to work independently or as part of a team to accomplish work tasks.

• Highly organized and process driven.

• Detail oriented.

• Ability to communicate effectively with all levels of the company.

• Proficiency in Excel, QuickBooks and SAP a must.

OTHER REQUIREMENTS:

■ Languages English written and spoken

■ Office or other equipment: Computer, Fax, Phone, Copy Machine

■ License None

SUPERVISORY RESPONSIBILITY:

None.

ENVIRONMENT AND PHYSICAL DEMANDS:

This position will require frequent sitting, remaining in a stationary position 99% of the time, talking, hearing, typing, looking at a computer screen 80% of the time, ability to identify and distinguish colors, ability to focus and have depth perception; ability to use hands/fingers to handle or feel; occasional standing, walking, reaching, stooping, kneeling, couching, carrying, pushing and lifting up to 20 lbs. the work environment is quiet with occasional spikes in noise level due to activity in the office.

REQUIRED TRAVEL:

0%

This job description reflects management’s assignment of essential functions; it does not proscribe or restrict other tasks that may be assigned by management. Your signature below simply indicates your acknowledgement of receipt and understanding of this document.

BENEFITS:

Hourly rate: to be determined based on experience.

OT: paid – employee must require authorization to work OT.

Sick days: up to 40 hours in a calendar year based on number of hours worked. Vacation days: 16 days.

Paid holidays (subject to change on a yearly basis): New Years’ Day, Martin Luther King, Jr., President Day, Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Day after Thanksgiving, Christmas Day, New Years’ Eve.

Health, Dental and Vision insurance: Employee contributes $1 to the Health Insurance. Dental and Vision insurances are paid by the employer for the employee only. Eligibility first of the month following the 30 days waiting period. Opt out available.

Life insurance: $10,000 covered by employer.

FSA: in place.

Pension Plan: 401K in place – ability to enroll after 6 months of employment. Paid parental leave – 3 months.

Family and friends discount on SMEG products.

BUSINESS HOURS:

Business hours: Monday – Friday – Hours start at 9am.

Work hours required: 8 hours per day, 40 hours per week.

Lunch break: 30 minutes mandatory – employee can choose to take 1 hour lunch break as long as he/she works 8 hours a day.

Attendance clock in place: employee is required to punch in and out, including while working remotely.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)

Work Location: Hybrid remote in Kearny, NJ 07032