Litigation Legal Assistant

RumbergerKirk seeks an experienced Legal Assistant to work in a fast-paced environment supporting busy litigation attorneys. Applicants must have 3+ years litigation experience and be able to work in a busy, productive office.

Ideal candidates will have excellent communication skills, be detailed oriented, have advanced computer skills, possess excellent proofreading and writing skills, work well under pressure and with minimal supervision, and work well in a team environment. Candidates must have working knowledge of Florida Court procedures, as well as eService and eFiling. Exposure to FileSite is a plus.

Benefits Include:

• Competitive salary.
• Hybrid work schedule after 6 months with the firm
• Firm paid short term disability 
• Paid time off and paid holidays.
• Paid parking
• Health insurance, including firm paid HSA contributions for some plan options
• Dental insurance
• Vision insurance
• Firm paid Life insurance
• Long Term Disability insurance
• Aflac Plans
• Calm app subscription

Essential Functions and Basic Duties

1. Draft, review, revise, prepare, format, and edit comprehensive legal documents, such as pleadings, and other communications for the attorney to review.
2. Review all incoming mail, faxes and emails.
3. Prepare and send outgoing mail.
4. Open new files for new matters and new clients, including running conflict searches for new cases.
5. Organize and manage client files by scanning, saving, filing, naming, and destroying, when appropriate, client data in paper and electronic formats.
6. Effectively communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
7. Calendar emails, e-filed documents, paper mail, hand-delivery and faxes.
8. Schedule depositions, hearings, mediations and inspections.
9. Federal, state court and agency filings, including e-filing with attorney approval.
10. Print and circulate e-filed documents.
11. Answer attorney calls and take messages; forward calls as appropriate.
12. Review and release time for attorneys as directed.
13. Prepare for trial by organizing documents, binders, charts, graphs and other evidentiary exhibits under the direction of a paralegal and/or attorney.
14. Assemble binders for depositions and mediations.
15. Update client case lists to ensure accuracy.
16. Update trial, mediation and case lists to ensure accuracy.
17. Prepare attorney expense reports.
18. Make travel arrangements for attorneys.
19. Process vendor invoices.
20. Assist in training of new hires.
21. Review and release time for attorneys as directed.
22. Review pre-bills and distribute for revisions as well as ensuring their accuracy before sending bills to clients. Send invoices to clients and follow-up with clients on past-due invoices.
23. Answer questions regarding billing, client budgets, expert invoices, client invoice appeals, etc.
24. Provide coverage for other assistants while out on PTO. 
25. Complete all other projects/duties as assigned.

Performance Measurements

1. Timely, accurate work product with great attention to detail.
2. Extremely proficient with technology products that are constantly changing.
3. Exceptional interpersonal skills.
4. Maintain confidentiality with all matters.
5. Punctual arrival and reliable attendance.
6. Ability to work well under pressure.
7. Exceptional interpersonal skills.
8. Professional dress and demeanor.
9. Ability to work with minimal supervision.
10. Ability to multi-task.
11. Strong proficiency in Microsoft Word and Outlook, basic proficiency with Excel and PowerPoint.
12. Familiarity with document management systems.

Qualifications

Education/Certification:               High school diploma or equivalent.

Skills/Abilities:                              Team player; creative problem solving; ability to work

                                                        independently with minimal supervision and with flexibility

                                                        to meet deadlines. Computer skills.

Experience Required:                   3+ years of extensive litigation secretarial/assistant

                                                        experience.

Physical Activities and Requirements of this Position

Speaking:                                      Ability to communicate clearly and effectively.

Hearing:                                         Ability to hear average or normal conversations.

Finger Dexterity:                           Ability to pick-up small objects, push buttons, and dial the

                                                       telephone.

Repetitive Motions:                      Movements frequently and regularly required using the arms,

                                                       wrists, hands, and/or fingers.

Visual Abilities:                             Average visual acuity to use computer, inspect documents,

                                                       and operate office machinery.

Physical Abilities & Strength:     Sitting most of the time. 

Mental Activities and Requirements of this Position

Reasoning Ability:                       Common sense to solve problems and follow verbal and

                                                       written instructions accurately and exercise good

                                                       judgment. Ability to handle stress.

Mathematics Ability:                    Ability to perform basic math skills.

Language Ability:                         Ability to speak, write, and communicate effectively in

                                                       English.