Legal Secretary

All new hires must be fully vaccinated for Covid-19, with exceptions to legal exemptions.

Los Angeles Dependency Lawyers, Inc. (LADL) seeks Legal Secretaries for our Monterey Park, CA location who will provide clerical support to Law Firm Attorneys. Spanish speaker is preferred.

ESSENTIAL FUNCTIONS:

• All required tasks must be physically completed in the office and/or firm.
• Maintain good attendance to complete assigned tasks.
• Prepare proof of service, pleadings, and correspondence at the direction of the attorneys.
• Retrieve and distribute all office mail and faxes daily.
• Assist the law firm Director and/or attorney supervisor in maintaining a master calendar for scheduled staff vacation, time-off requests and other events.
• Provide Daily Attendance Report to Administration Office.
• Communicate orally and written with clients as directed by the attorneys, including but not limited to translating. Direct telephone calls and other communications to the appropriate attorney or staff person.
• Maintain files for each attorney containing required documents from LADL executive offices, the Los Angeles Superior Court, or Judicial Council of California.
• Assist Attorneys via telephone or otherwise in retrieving case specific information from case management systems.
• Assist attorneys with eFiling.
• Assist attorneys with legal document preparation and coordination.
• Assist attorneys in completing detention paperwork, including but not limited to translating for the attorney if requested.
• Maintain inventory of office supplies and order needed items.
• Maintain a clean and clutter free work area and desk.
• Communicate with Executive Director regarding case management information and other requested system-wide information deemed necessary by the Executive Director.
• Upload and scan documents into database system as requested by the attorneys.
• Use knowledge and expertise of database to enter and update case information as well as provide reports to Firm Director and/or Executive Director as requested.

ESSENTIAL SKILLS

• Models a strong work ethic with a team player mindset that is open to feedback and constructive criticism
• Conveys a positive attitude that provides leadership and problem-solving within the position to meet challenges
• Ability to accomplish organizational goals and tasks within the time assigned to meet management requirements
• Fosters coordination and collaboration with good conflict resolution
• Exhibits active listening skills when working with management and staff, and that is non-judgmental of client needs

QUALIFICATIONS AND EXPERIENCE

Three years in a law office or executive level office setting performing administrative duties. Knowledge of MS Suite including Outlook and Word preferred. Bilingual Spanish fluency a plus.

PHYSICAL ACTIVITIES
Physical Activities includes, but is not limited to: on a continuous basis, sit at a desk, intermittently twist and reach office equipment; write or use keyboard to communicate through written means; lifted up to 15 pounds, repetitive motion and typing when using computer keyboard, speaking to clients on the telephone.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Application Materials MUST include a resume and cover letter.

Job Type: Full-time

Pay: $24.00 - $31.14 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)

Ability to Relocate:

• Lancaster, CA 93534: Relocate before starting work (Required)

Work Location: In person