Legal Assistant - Condo Dept

Kovitz Shifrin Nesbit (KSN) is growing! A well-established and leading law firm specializing in homeowner, condominium, and community association law, located in Mundelein, is seeking a full-time Legal Assistant. They will provide administrative support to the legal team. The ideal candidate should have a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced environment. Business hours for this non-exempt position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The starting hourly rate for this role is $28.02, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.

This role starts out as a 100% in-office position, and will transition to hybrid, after an initial training period. Once hybrid, there is still the expectation to work in office, as required, when needed. The work schedule will be confirmed with the department manager at the time of hire.

Duties/Responsibilities

· Manage calendar and follow-up for attorneys.

· Prepare and process legal documentation and correspondence.

· Manage calls and handle as needed; transcribe voicemails and phone messages.

· Record documents in proper locality as directed.

· Prepare Litigation Approval, New Client Intake Form, and other administrative documents.

· Implement and improve upon administrative processes for a more efficient workflow.

· Provide status updates on tasks performed to legal team.

· Profile documents in the iManage database with all documents, emails, etc.

· Organize and process client documentation in physical and electronic format.

· Convert PDF documents to Word and review/edit to ensure conformity.

· Manage email projects to support attorneys.

· Perform other duties as assigned.

Qualifications

· 3+ years of practical experience as a Legal Assistant, required.

· Ability to focus on tasks, detail oriented, and organized.

· Excellent communication skills, both verbal and written.

· Proficient conducting mail merges and working with Adobe PDF.

· Able to work in a fast-paced environment with challenging tasks and daily deadlines.

Competencies

· Must be proficient with Microsoft Office Suite programs.

· Must be able to type >50 wpm with >90% accuracy.

· Must be comfortable working independently yet be a team player.

· Attention to detail and proofreading skills required.

· Prior real estate knowledge is helpful.

· Experience with LexisNexis preferred.

To be considered for this position, you must apply at:

https://recruiting.paylocity.com/recruiting/jobs/Apply/936728/Legal-Assistant

Job Type: Full-time

Pay: From $28.02 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Profit sharing
• Retirement plan
• Vision insurance
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Legal Assistant: 3 years (Required)

Ability to Relocate:

• Mundelein, IL 60060: Relocate before starting work (Required)

Work Location: In person