Legal Administrative Assistant / Team Analyst

Bowman and Brooke LLP, a national law firm focused in product liability defense litigation, has a new opportunity in our Costa Mesa, CA location! We are searching for a Legal Administrative Assistant / Team Analystto join our office located on Anton Boulevard (directly off the 405 and 55 freeway). Our office is casual, fun, collaborative, and offers excellent mentorship to everyone. This position is hybrid and offers work from home and in-office workdays.

In this position you will have principle responsibility for training team members, developing best practices, and acting as a liaison with local staff, firm administration, local leadership, and clients. This position also provides administrative support to timekeepers including attorneys, paralegals, and case assistants within the firm.

In return for your demonstrated success, you will be rewarded with a market-competitive total compensation and benefit package, a longevity bonus, paid holidays, a PTO program that accrues 18 days your first year and grows with tenure, and more!

Team Analyst Responsibilities:

• Team leader and point of contact for work in the Costa Mesa location
• Review resumes for team “fit,” schedule interviews, and participate in interviewing process for all administrative roles
• Point person for training and mentoring of Costa Mesa new administrative hires
• Function as the liaison to various firm departments and “go to” person for questions
• Continuously develop procedures and best practices to build and maintain a structured foundation for improved efficiency
• Maintain case lists and client guideline compliance procedures
• Assist with team client billing process

Legal Administrative Assistant Responsibilities:

• Prepare legal documents and correspondence
• Accurately calendar dates in CompuLaw
• Process electronic filings per state/federal requirements
• Process client disbursements and expense reports
• Schedule court reporters for depositions
• Prepare for depositions
• Assist with trial preparation
• Schedule meetings and make travel arrangements
• Track and submit continuing education credits for assigned attorneys

The ideal candidate will possess a strong work ethic, have well-developed oral and written communication skills, have exceptional time management and computer skills including expertise in Word, Excel, iManage, and CompuLaw, and above all else, be resilient!

We require a high school or equivalent education, a minimum of 5 years’ experience in a similar role, and law firm experience is required. Base compensation for this position is $80,000 - $100,000 depending on experience.

If you are interested in joining our team, please send your resume and cover letter referencing this position to Barb Ell, Director of Human Resources at barb.ell@bowmanandbrooke.com. Please indicate that you are applying for the Team Analyst posting in the email subject line.
Visit us on the web to learn more about our firm: www.bowmanandbrooke.com.
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Equal Opportunity Employer