Legal Administrative Assistant (Hybrid)

PURPOSE:

The Legal Administrative Assistant provides litigation and administrative support to attorneys, other legal professionals in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability. 

WHERE YOU WILL WORK:

This role is designated for a hybrid work schedule with 3 days in office per week to facilitate collaboration with key stakeholders and 2 remote days per week. 

ESSENTIAL FUNCTIONS:

• E-file and serve in state, federal, and appellate courts
• Docket court dates and case deadlines
• Draft fee agreements
• Perform file openings and conflict checks
• Prepare legal documents, exhibits, and case-related materials
• Manage physical and electronic case files
• Coordinate deposition and trial logistics
• Draft and send client and potential client correspondence
• Create shell templates in accordance with court requirements
• Coordinate travel logistics and itineraries
• Register and log attorney admissions, licenses, and registrations
• Process and reconcile expenses and invoices
• Assist with timekeeping
• Track and file Continuing Legal Education credits
• Organize meeting and event logistics
• Assist with business development and social media efforts
• Provide back-up support to other legal assistants
• Perform day-to-day administrative functions, such as: schedule meetings, distribute/send mail, screen and place phone calls, etc.
• Complete additional duties as requested

KNOWLEDGE / SKILLS:

• Deliver outstanding client service with a can-do attitude
• Possess strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
• Know legal terminology, life of case timelines, and court processes
• Use initiative and independent judgment within established guidelines
• Prioritize workloads appropriately
• Interpret data accurately and present information concisely
• Exercise discretion in handling confidential, controversial, or sensitive information
• Demonstrate high degree of professionalism
• Work well under pressure and within tight deadlines
• Word, Outlook, Excel, PowerPoint and document manage system proficiency

EDUCATION & EXPERIENCE:

• Associate’s or Bachelor’s degree desired
• Experience as a Legal Administrative Assistant required
• Intellectual Property and Technology LAA experience desired, but not required

PHYSICAL DEMANDS:

Work is performed in a professional office environment and requires the following during the work day:

• Individual will interact regularly with others verbally, in-person, and via written communication
• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
• Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use)
• May require occasional light lifting (files, copy paper, etc.)

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment. 

At Robins Kaplan LLP, our commitment to diversity has been constantly renewed and revitalized since the founding of our firm in 1938. We recognize that the professionals we employ are our primary assets. Without skilled human resources, the legal advice and courtroom advocacy we provide to our clients is diminished. We are committed to advancing diversity by ensuring that fairness, respect and professional opportunity for everyone are integral to all of our recruiting, retention and promotion efforts. We believe that the diverse background of our people brings necessary and varied perspectives that enrich our practice of law. Those perspectives make us more than a diverse law firm; they make us a smart one.