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Lathrop GPM, one of the nation's leading law firms, has an immediate opening for a Legal Administrative Assistant in our St. Cloud, MN office location. Lathrop GPM is a full-service, Am Law 200 law firm with offices in Boston, Chicago, Dallas, Denver, Jefferson City, Kansas City, Los Angeles, Minneapolis, Overland Park, St. Cloud, St. Louis, and Washington, D.C. Our clients are at the heart of everything we do. We offer a competitive compensation and benefits package, and a professional, challenging, yet comfortable working environment.
This is an exciting opportunity available for a Legal Administrative Assistant to provide support to the St. Cloud office Partner In Charge, practice group attorneys and the firm.
DUTIES AND RESPONSIBILITIES
Correspondence:
Prepares correspondence and other documents in a timely and accurate manner
Anticipates the needs of timekeepers - drafts routine correspondence and documents for review and approval. Anticipates obstacles, repercussions, and stumbling blocks
Proofreads documents prepared by timekeepers for spelling, punctuation, grammar, consistency, and accuracy. Makes suggestions/corrections as necessary
Client Support:
Manages all aspects of client and general files
Opens new files, requests conflict checks
Keeps all client files up to date and organized
Closes and organizes files per the Firm's document retention policy
Maintains client information and assists timekeepers in marketing efforts
Communication:
Provides high level client service in all communications
Effectively communicates with timekeepers
Handles all aspects of incoming mail (review, distribute, prioritize, docket/calendar/save to document management system)
Client Billing:
Enters time for timekeepers, if requested
Process proformas/bills, including proofing and reviewing to ensure accuracy and consistency with Lathrop GPM standards
General Administrative Support:
Reminds timekeepers of upcoming projects, meetings, and due dates
Gathers, coordinates, and prepares necessary materials/files for meetings, depositions, hearings, travel, etc. providing those materials to timekeepers
Schedules internal and external meeting rooms and set-up needs
Coordinates food/beverage needs and agenda/itinerary preparation, if appropriate
Requirements
Required:
Associate's Degree or equivalent years' related experience
Minimum 2 years' experience as a Legal Administrative Assistant within a law firm and/or corporate environment
Excellent interpersonal, written, and verbal communication and client service skills
Strong attention to detail and organizational skills
Strong computer skills including proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Ability to work independently and in a team environment
Strong problem solving and decision-making skills
Ability to work well under pressure
Interest in continued professional and personal development
Preferred:
Litigation experience
Knowledge of ECF filings in various state and federal courts, both trial and appellate.
Experience with a document management system (iManage experience preferred)
Experience in a teaming environment (Big Hand experience preferred)
Expense reimbursement software (Chrome River preferred)
Intapp (Intake and Conflict Resolution) experience
We celebrate and support diversity and the benefits it brings to our workplaces, clients and communities. We are proud to be an equal opportunity workplace and an affirmative action employer. It is the employment policy and practice of Lathrop GPM to recruit and hire employees without discrimination because of race, color, sex, gender, religion, age, national origin, military status, genetic information, disability, sexual orientation, gender identity or any other status protected by applicable law.
Lathrop GPM LLP offers a competitive compensation and benefits package, and a professional, challenging, yet comfortable working environment. Lathrop GPM does not accept unsolicited resumes from recruiting agencies. Any resume submitted to any employee of Lathrop GPM without prior approval from an HR Manager will be considered unsolicited and the property of Lathrop GPM.
EOE/M/F/D/V NO PHONE CALLS
