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SalaryThis is a part-time position, 5 hours per day Monday through Friday.
SUMMARY DESCRIPTION
Responsible for maintaining case files for an assigned group of attorneys.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- File correspondence, loose mail, pleadings, deposition summaries, motions, etc., in the corresponding case files for each assigned attorney.
- Pull files for each attorney one day ahead according to diary.
- Create labels for files when needed ensuring the case name, file number, how many files and location of other files is visible.
- Audit files for dates on files on the 1st and 15th of each month.
- Keep a list of files and the attorney(s) working on each case.
- Request matter listing for each attorney and locate all active cases and location of all files every quarter.
- Review all files not listed as active on the matter listing to see if they are closed. If closed, send to File Maintenance Center with note on file.
- Record closed file information (date, case name, file number and attorney) in the closed section of diary.
- Send all expert depositions back to the File Maintenance Center once file is closed.
- Place closed box number on closed loose file mail.
OTHER DUTIES AND RESPONSIBILITIES
- Provide support to other Office Services employees as needed.
- Kitchen and conference room responsibility, as defined.
- Receptionist duties may be required, as defined.
- Assist with the processing of outgoing mail and incoming/outgoing faxes each day.
- Miscellaneous duties, as defined.
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to understand procedures and instructions specific in the area of assignment as would be obtained through a high school diploma.
- Possess the ability to type accurately.
- Possess strong organizational skills necessary for prioritizing workloads.
- Possess the ability to manage multiple priorities and the pressure that accompanies these demands.
- Possess the ability to operate a variety of office equipment – e.g., copy machine, shredder, facsimile machine, binding machine, postage machine, scanner, etc.
- Possess some knowledge of computer systems.
- Possess excellent interpersonal skills in order to communicate and follow instruction effectively from a diverse group of clients, attorneys and staff and to provide information with ordinary courtesy and tact while safeguarding confidentiality.
- Must possess the ability to handle a variety of confidential case-related information obtained during the course of employment, in a discreet and confidential manner.
- Physical activity involves exerting up to 10 pounds of force occasionally; exerting over 10 pounds of force frequently. Physical activity may also include, but is not limited to, climbing, pushing/pulling, reaching stretching, lifting, grasping, balancing, stooping and kneeling and walking or standing for prolonged periods.
This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification at management’s discretion and/or to reasonably accommodate individuals with a disability.
Job Type: Part-time
Pay: $14.00 per hour
Schedule:
- Monday to Friday
Ability to Relocate:
- Overland Park, KS 66212: Relocate before starting work (Required)
Work Location: In person
