Ip Administrative Assistant/Docket Clerk

Company Overview

With nearly 80,000 employees globally, Kyocera is a leading manufacturer of high-tech Ceramics which are used in a variety of industries including aerospace, automotive, medical applications, and semiconductor processing. You will find our innovative materials in everything from smartphones to space shuttles! Check out our profile video!

Look at these PERKS!

• Competitive pay, benefits, and hours
• 120 hours of vacation accrued per year to start (that's 3 weeks/year for regular 8-hour shifts!)
• 10 Paid Holidays per year
• 401(k)
• 401(k) company match
• Pension
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Flexible Spending Account (FSA)
• Employee Assistance Program
• Flexible schedules
• Tuition reimbursement

We have a long-tenured staff (many with over 30 years of service!), a strong company mission, and an excellent benefits package that includes Medical, Dental, Vision, Life Insurance, Paid time off to Volunteer, paid Leave options, Tuition Reimbursement, and employer-paid Pension and a 401(k) with both Roth and a healthy company match. Many of our larger locations also feature onsite gyms, walking tracks, exercise rooms, and even employee gardens.

We strive to have a diverse workforce made up of people from all backgrounds, including minorities, women, and veterans, who bring their experience to support the innovation and quality that Kyocera is known for.

Kyocera International, Inc. also has a robust corporate culture and philosophy based on the experiences and writings of our founder, Dr. Kazuo Inamori, which you can learn more about here: https://global.kyocera.com/inamori/philosophy/. Our company motto is “Do the right thing as a human being,” and we try to use that in our decision-making constantly.

IP Administrative Assistant/Docket Clerk (LP3531)
Exempt: No

Pay Range: $25.00- $39.00 per hour  (Actual base pay based on factors such as relevant experience, education, market, qualifications, and skills)

Safety Sensitive: No
GENERAL DESCRIPTION OF POSITION

The IP Administrative Assistant/Docket Clerk is responsible for assisting in facilitating actions required to efficiently operate the Legal and IP Department by performing the day-to-day duties and functions relating to supervising the patent prosecution dockets and facilitating communication with and reporting to Kyocera Corporation regarding those dockets.

REQUIREMENTS

• Bachelor’s degree or 4 years of relevant experience. 

• Fluency in oral and written Japanese. 

• Prior experience in support of patent and/or trademark prosecution practice is strongly preferred. 
• Excellent organizational, communication, and administrative skills.
• Ability to respect, protect, and maintain confidential and sensitive information.
• Ability to prioritize and manage time effectively.
• Excellent problem-solving skills.
• Strong attention to detail is paramount.
• Exceptional client service, both internal and external.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Downloading and saving all incoming patent prosecution correspondence to relevant folders on prosecution server.
• Translating communications to and from Kyocera Corporation regarding all aspects of patent prosecution.
• Preparing application documents for provisional and non-provisional applications and forwarding completed documents to patent attorney for review.
• Filing new US applications via USPTO’s online filing system.
• Docketing new US applications in IP Manager.
• Completing issued patent reviews and directing attorneys/paralegal’s attention to any errors found in issued patents.
• Preparing inventor assignments, requesting inventor signatures, and saving completed assignments to applicable folder on prosecution server.
• Preparing monthly prosecution expense report to Kyocera Corporation.
• Preparing forms for office action responses.
• Filing office action responses via USPTO’s online filing system.
• Tracking prior art references received across a patent family and docketing information disclosure statements for the US case as needed.
• Preparing information disclosure statements.
• Filing information disclosure statements.
• Perform any other related duties as required or assigned.  

PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is continuously required to talk or hear; regularly required to stand, walk; frequently required to sit; and occasionally required to use hands to finger, handle, or feel, reach with hands and arms.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and color vision.
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the functions of this job, the employee is occasionally exposed to work near moving mechanical parts.
The noise level in the work environment is usually quiet.
ADDITIONAL INFORMATION
The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time.  This position may require exposure to information subject to US Export Control regulations, i.e.: the International Traffic and Arms Regulations (ITAR) or Export Administration Regulations (EAR). All applicants must be US persons within the meaning of US regulations.
Kyocera International, Inc. values diversity in its workforce, and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Kyocera International, Inc. Human Resources team directly.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.