Inventory Specialist

Salary: $17.97 - $28.75 Hourly
Location : North Port, FL
Job Type: Full Time
Job Number: 201401570
Department: Utilities Department
Division: Field Operations
Opening Date: 12/21/2023
Closing Date: 1/5/2024 5:00 PM Eastern
General Description
This position manages the proper requisition, receipt, storage, inventory control, issuance, and record keeping operations of authorized supplies and materials according to established procedures.
Essential Job Functions

• Procures parts, materials and supplies for the department according to City policies and procedures.
• Maintains and develops procedures for storage and distribution of tools, parts, materials and supplies.
• Receives requests from staff, researches and determines the most appropriate procurement method, including ensuring requests for supplies, parts and materials are in compliance with the City's purchasing guidelines and Procurement Code.
• Researches vendors, current catalogs, and online sources to determine the most competitive pricing for parts and equipment to be purchased, including discussing supply needs.
• Verifies receipt and condition of incoming shipments, including verifying packing slips, quantity and quality of items received.
• Handles returns and outgoing shipments.
• Manages, collects, sorts, and evaluates the (EVIR) vehicle pre-trip inspection logs and the (Zonar) GPS system and provides training as needed.
• Works with staff to coordinate and track repairs and maintenance of vehicles and equipment.
• Facilitates the completion of the annual inventory of all equipment, vehicle and supplies used in the daily operations of public works.
• Prepares and maintains accurate inventory records, reports, forms and other required documentation, including participating in annual physical inventory.
• Performs general organization and cleanup of warehouse facility, including operating a forklift and other warehouse equipment.
• Distributes appropriate parts to field crews.
• Makes calls to cable and or electric companies when field crews hit a cable to get repaired in a timely manner.
• Performs minor maintenance and assists with field operation tasks and assignments as required.
• Works on-call status, evenings or weekends.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)
Knowledge/Skills/Abilities

• Knowledge of infrastructure and equipment in order to identify major components and their function.
• Knowledge of warehouse/inventory procedures used in the ordering, receiving, storing, controlling and cataloging of materials.
• Knowledge of the operation and maintenance of warehouse equipment, including maintaining tools and equipment in safe working condition.
• Knowledge of occupational hazards and safety precautions.
• Skilled in written and oral communication skills; ability to follow written and oral instructions.
• Skilled in the use of small office equipment, including copy machines or multi-line telephone systems.
• Skilled in using computers for data entry, word processing and accounting purposes.
• Ability to read and interpret a variety of vendor catalogs; and order supplies within established procedures.
• Ability to use computer software (Word, Excel, etc.) and enter data accurately from a wide variety of source documents.
• Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy.
• Ability to establish and maintain effective working relationships with City officials, other employees and the public.

Education, Experience, Licenses and Certifications
Education and Experience:

• High School Diploma from an accredited high school or possession of an acceptable equivalency diploma is preferred.
• Two (2) years of work experience in purchasing, field operations and warehouse work.
• Forklift experience preferred.
• Utilities Requirements: Water/Wastewater Infrastructure experience preferred.

(A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.)
Licenses and Certifications:

• Must have a valid State of Florida Driver's License.
• State of Florida Class B Commercial Driver's License preferred.

All benefits are effective the 1st of the month following 30 days.
Aetna - Health Insurance
The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.
Cigna Dental- Dental Insurance
The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.
EyeMed Vision Care - Vision Insurance
The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.
Cigna Life - Life, Voluntary Life, Dependent Life Insurance
The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.
Cigna - Short Term Disability
The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.
E-Flex - Flexible Spending Account
A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.
Trustmark- Supplemental Polices
Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.
LifeLock Benefit Solutions
Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.
ICMA-RC - Deferred Compensation Plans
The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.
Florida Retirement System - FRS
Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.
Cigna - Employee Assistance Program
The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.
VPI - Veterinary Pet Insurance
The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.
Florida Prepaid College Board
Employees are eligible to enroll in college savings programs as well as 529 plans.
Educational Assistance Program
Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).
Paid Holidays
The City observes 12 paid holidays per year.
Sick Leave and Annual Leave
Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.
Sick Leave Incentive
Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.
Personal Leave
Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.
Bereavement Leave
Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".