Intermediate Account Clerk

Performs a variety of specialized accounting clerical work of a technical nature in connection with the preparation, validation, examination, coding and reconciliation of financial information, record-keeping, and report generation in an assigned area; performs related duties as required.
Class Characteristics
This is a multiple position classification characterized by primary responsibility for performing accounting clerical work that includes payroll, accounts receivable and accounts payable. This classification is considered the journey level in an Account Clerk series and requires performance of more difficult tasks.
Supervision Received
Works under the general supervision of the Deputy Director of Administrative Services/Finance.
Supervision Exercised
Does not supervise.
The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Reviews warrant requests; ensures appropriate charges, codes and documentation; makes corrections as needed; processes various bills and invoices; prepares entries, tabulations, standard forms and routine documents; maintains related files; generates computer or manual warrants as assigned.
Verifies claims, warrants, deposit slips, computer source documents and other records for arithmetical accuracy, consistency and budget expenditure codes.
Assembles, sorts, tabulates, codes and files fiscal and statistical data such as purchase orders, labor costs and equipment costs; makes arithmetical calculations and verifies totals and extensions; performs data entry or maintains manual records to post, adjust and balance accounts; allocates funds to correct accounts; balances and reconciles accounts.
Prepares and issues invoices, follows-up on collections and sends delinquent notices; collects and accounts for money for a variety of accounts; reconciles, codes and prepares daily cash reports; issues vouchers and receipts; maintains petty cash and prepares deposits as assigned.
Reviews employee timesheets for accuracy and compliance with policies and procedures, and assists in other payroll duties as needed.
Assists in preparation and input of journal entries into the financial system; conducts surveys and research on a variety of financial transactions; reviews and analyzes financial reports; prepares related financial worksheets and reports; prepares a variety of state and federal reports relating to payroll, taxes, retirement systems and employee benefit programs.
Responds to inquiries in person or by phone, providing explanation of established procedures and policies; issues routine correspondence to vendors, businesses or the public, including collection correspondence.
Prepares and/or types statistical reports, correspondence and related documents; operates a variety of office equipment.
As required, contacts financial institutions, vendors, businesses, the public or other agencies to verify or obtain routine information regarding City financial activity.Training and Experience
Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary. A typical way of obtaining the knowledge and abilities would be graduation from high school or equivalent, and two years of increasingly responsible fiscal record keeping experience. Coursework in bookkeeping or accounting is desirable.
Knowledge, Skills, and Abilities
Knowledge of: City policies and procedures involved in the preparation and processing of fiscal records; business arithmetic; procedures, methods, automated technology and office equipment used in financial transactions and record keeping.
Ability to: work independently; analyze and resolve unusual situations involved in fiscal, financial, and statistical record keeping systems; make arithmetical calculations quickly and accurately; perform clerical, financial record keeping work; understand and follow oral and written directions; devise, implement and maintain financial record keeping systems and procedures; establish and maintain cooperative working relationships.
Skill in the operation of a variety of office equipment, including computers and calculators.California Department of Motor Vehicle (DMV) Pull Notice System
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet.

Application Packets Must Include: A fully completed online employment application which:

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
• Responses to the supplemental questionnaire.
• Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
• Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.

Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.

1. Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.
2. Written Examination: If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.
3. Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview.
4. Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.

Pre-employment Process

• The City supports a Drug-Free Workplace.
• All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
• New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.

Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.
The City of South Gate
The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.Employment Type: Full Time Classified