Address
Form of workSalary: $39,520.00 Annually
Location : Flagstaff, AZ
Job Type: Limited Appointment
Job Number: 0803983
Department: Public Defender
Opening Date: 10/30/2023
Nature of Work
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned.
Please note:This is a limited appointment position that is contingent upon grant funding through the American Rescue Plan Act and is anticipated to end no later than December 31, 2024.
Typical Duties
(Illustrative Only)
Essential functions of this position include but are not limited to: hearing adequate to perform job duties in person and over the telephone, speaking to communicate clearly in person and over the telephone, visual acuity adequate to perform job duties including reading information from printed sources and computer screens; requires frequent bending, reaching, standing, walking, squatting and sitting, pushing and pulling exerted regularly throughout a regular work shift; requires manual dexterity to operate equipment and perform manual responsibilities.
Minimum Qualifications
One year experience in clerical work; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred qualifications include legal experience; strong oral and written communication skills;
customer service skills
Additional Requirement:
A completed application along with a resume and cover letter. All written materials submitted including the application will be evaluated for writing proficiency.
This position is non-exempt from overtime.
This position is safety sensitive.
Knowledge, Skills and Abilities
• Working knowledge of:
- Filing methods
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures
- Word processing, spreadsheets, other computer applications and modern office equipment
- Rules and procedures of assigned department, including state and federal law
• Ability to:
- Type accurately
- Make accurate arithmetic computations
- Prepare and maintain complex records and reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
Elective Coverage
01
Do you have one (1) year of experience in a clerical position? If so, please be certain it is reflected on your application.
02
In narrative format please tell us about your clerical/data-entry experience.
03
Please list the computer programs you have experience using. Next to each please indicate your level of proficiency on a scale of 1-10 with 10 being expert/exceptional.
04
How does this position in our office fit into your career aspirations?
05
The Intake Specialist supports misdemeanor, juvenile and felony cases that may include homicide, rape, domestic violence and serious crimes against children. As a result, some of the materials the Intake Specialist will work with may be graphic and/or distressing. For example: autopsy photos, violent crime scene photos and media. Are you comfortable with working with this type of material?
06
I understand that a resume and cover letter are required along with my application and that all written materials submitted including the application will be evaluated for writing proficiency.
Required Question
Location : Flagstaff, AZ
Job Type: Limited Appointment
Job Number: 0803983
Department: Public Defender
Opening Date: 10/30/2023
Nature of Work
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned.
Please note:This is a limited appointment position that is contingent upon grant funding through the American Rescue Plan Act and is anticipated to end no later than December 31, 2024.
Typical Duties
(Illustrative Only)
- Receives, sorts, files and retrieves forms, correspondence and documents
- Compiles reports and summaries of work
- Updates, checks and completes records, forms and documents
- Verifies discrepancies and makes corrections
- Processes documents to update and maintain files and records
- Researches records and disburses information
- Processes & distributes confidential and sensitive documents
- Establishes and maintains complex filing systems
- Composes, formats and types routine correspondence, reports and other documents
- Operates and maintains a variety of office equipment
- May perform data entry
- May record and document proceedings
- May orient and train other clerical staff
- May coordinate calendars, schedules, meetings, training and travel arrangements
- May maintain account records, cash control, accounts receivable and accounts payable
- May assist other agencies and the public with information forms and other department resources and explaining procedures
- May answer incoming phone calls
- May order, receive and distribute office and program supplies
Essential functions of this position include but are not limited to: hearing adequate to perform job duties in person and over the telephone, speaking to communicate clearly in person and over the telephone, visual acuity adequate to perform job duties including reading information from printed sources and computer screens; requires frequent bending, reaching, standing, walking, squatting and sitting, pushing and pulling exerted regularly throughout a regular work shift; requires manual dexterity to operate equipment and perform manual responsibilities.
Minimum Qualifications
One year experience in clerical work; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Preferred qualifications include legal experience; strong oral and written communication skills;
customer service skills
Additional Requirement:
A completed application along with a resume and cover letter. All written materials submitted including the application will be evaluated for writing proficiency.
This position is non-exempt from overtime.
This position is safety sensitive.
Knowledge, Skills and Abilities
• Working knowledge of:
- Filing methods
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures
- Word processing, spreadsheets, other computer applications and modern office equipment
- Rules and procedures of assigned department, including state and federal law
• Ability to:
- Type accurately
- Make accurate arithmetic computations
- Prepare and maintain complex records and reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
Elective Coverage
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
01
Do you have one (1) year of experience in a clerical position? If so, please be certain it is reflected on your application.
- Yes
- No
02
In narrative format please tell us about your clerical/data-entry experience.
03
Please list the computer programs you have experience using. Next to each please indicate your level of proficiency on a scale of 1-10 with 10 being expert/exceptional.
04
How does this position in our office fit into your career aspirations?
05
The Intake Specialist supports misdemeanor, juvenile and felony cases that may include homicide, rape, domestic violence and serious crimes against children. As a result, some of the materials the Intake Specialist will work with may be graphic and/or distressing. For example: autopsy photos, violent crime scene photos and media. Are you comfortable with working with this type of material?
- Yes
- No
06
I understand that a resume and cover letter are required along with my application and that all written materials submitted including the application will be evaluated for writing proficiency.
- Yes
- No
Required Question
