Human Resources Generalist

About Wellbore Integrity Solutions

Headquartered in Houston, Texas, Wellbore Integrity Solutions (WIS) was established by industry veterans with extensive experience in the wellbore integrity market space and global operating experience in oilfield services, manufacturing, and E&P. WIS operates globally in the oilfield services sector, with a suite of products, applications and services that are focused on ensuring well integrity throughout the life of the well. Private equity owned, Wellbore employs approximately 1,300 people and operates across six continents in over 25 countries.

Job Summary

Reporting to the HR Manager for the US, the HR Generalist will provide professional-level Human Resources assistance, service, and guidance within multiple areas of responsibility with a heavy focus on life-cycle recruitment, on-boarding and off-boarding, and maintenance of employee data in HRIS and other systems.

Primary Responsibilities:

Life-Cycle Recruitment: Manage the recruitment life-cycle for the North American Region, Manufacturing and Corporate/HQ roles, including:

• Work closely with the HR Manager, HRBP and hiring managers to develop staffing strategies.
• Prepare and post jobs in the Applicant Tracking System (ATS) and all appropriate boards.
• Manage open positions and relationships with hiring managers and external vendors.
• Source for talent using LinkedIn and other social media platforms.
• Assess candidate matches, review resumes, conduct screening interviews, and coordinate interviews with hiring managers.
• Brand and promote job opportunities through approved social media channels.
• Establish excellent networking channels and working internal candidate referrals.
• Attend virtual and on-site job fairs.
• Maintain recruitment tracking report and prepare weekly recruitment summary reports.
• Lead and participate in special projects to improve the company’s recruitment technology and operational excellence.

On-Boarding: Manage all aspects of new hire on-boarding, including:

• Communicate and coordinate all activities related with HR vendors related to screening and onboarding.
• Utilize templates and tools to generate offer letters, ensuring that all necessary details are included, such as compensation, position details, and other terms and conditions.
• Communicate with candidates regarding offer details, answering questions, and addressing concerns they may have about the offer letter.
• Partnering with vendors (i.e. Background check and Drug testing vendor, etc.) to ensure pre-hire tasks assigned to new hire are effectively assigned in a timely manner.
• Ensure compliance with USCIS Form I-9 Employment Eligibility Verification.
• Upon acceptance of an offer by a candidate, ensure that all pre-hire tasks are provided to candidate in a timely manner to ensure that the agreed upon start date is met.
• Monitor the progress of the tasks from offer letter submitted to applicant start date.
• Serve as the primary interface with the hiring manager, payroll, HSE and IT department to coordinate the new hire start date, equipment, and all payroll related data.
• Serve as a back-up New Employee Orientation facilitator.
• Ability to recognize when to escalate issues that would impact the experience for a new hire.
• Identify areas for improvement and propose solutions to enhance the candidate experience and overall offer/onboarding process.

Off-Boarding: Manage all aspects of employee off-boarding (transitioning employees who resign, retire or are terminated), that limits disruption to the company and existing employees, protects confidential information and leaves the employee with a favorable impression of the company, including:

• Manage an employee’s off-boarding to retain a positive relationship with the exiting employee, leaving scope for reconnection in the future.
• Prepare legal paperwork for the employee’s departure, including acceptance of resignation and benefit documents.
• Set up knowledge transfer between the employee and a colleague or team member.
• If appropriate, coordinate a company announcement of the employee’s departure.
• Coordinate the issuance of the employee’s final paycheck and all other payments.
• Coordinate with IT to disable all company data and systems.
• Reclaim all business property and assets from the employee.
• Schedule an exit interview and provide a summary of the interview to the HR Manager and/or HRBP.

Maintenace of Employee Data: Support HR with processing and maintaining employee electronic transactions, and ensuring the quality of employee data in the HRIS and other systems, including:

• Data entry, filing, scanning, and uploading into the HRIS system.
• Process employee electronic transactions including terminations and compensation changes.
• Ensure employee information is kept up to date with IT when any employee changes are made.
• Maintain all paper and electronic employee files.
• Serve as point of contact for HRIS system (UKG), including updating employee records with any changes, corrections, troubleshooting, resetting user passwords.
• Work closely with payroll to ensure accurate completion of all transactions.
• Keep payroll informed of any employee changes, payroll additions, or other payouts.

Other

• Build strong relationships with internal business leaders and employees.
• Create and produce reports on general HR activity and HR Metrics.
• Assist in ad-hoc HR projects
• Help in the communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart, and contribute to policy development.
• All other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in Human Resources or related field.
• Two (2) years related experience.
• Advanced proficiency in Microsoft Word and Excel.
• Proficient in Microsoft Outlook and PowerPoint.
• Experience with HR databases and HRIS systems (e.g. UKG, ADP).
• Excellent communication skills.
• Strong decision making, problem-solving, critical thinking and analytical skills.
• Ability to build relationships within all levels of the organization.
• Ability to handle confidential information with discretion and be adaptable to various demands.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Desire to work in a team with a results-driven approach.
• High level of discretion of confidential work and information; ability to manage critical information and sensitive situations.

Preferred Qualifications

• Experience in Oil and Gas or Manufacturing industry.
• Experience in multiple Human Resources disciplines.
• Project management and continuous improvement mindset.
• Experience with major data visualization tools such as PowerBI.
• Working knowledge of payroll processes and systems.

Equal Employment Opportunity

Wellbore Integrity Solutions provides equal employment opportunities to all employees and all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, in accordance with all applicable federal and state laws.