Human Resources Assistant / Receptionist

Title: HR Assistant / Receptionist

Classification: Hourly (Non-Exempt)

Reports To: Executive Assistant / Office Manager

Location: Oostburg, WI

Job Description:

The role of the Human Resources Assistant/Receptionist is pivotal in providing vital support to the Human Resources functions and maintaining seamless operations at the front desk. The ideal candidate for this position should possess a foundational understanding of HR processes, coupled with a robust administrative background, exceptional communication skills, and a proactive approach to efficiently manage diverse tasks. This position reports directly to the Executive Assistant/Office Manager, with a dotted line of communication to the Senior HR Manager.

Job Duties & Responsibilities:

Human Resources Support:

• Assist in the recruitment process by coordinating interviews, collecting and organizing resumes, and communicating with candidates.
• Maintain accurate and up-to-date employee records, including personal information, attendance, and performance evaluations.
• Assist in new employee onboarding, including orientation programs and documentation processes.
• Support HR initiatives such as employee engagement programs, training sessions, and benefits administration.
• Coordinate employee events and activities to foster a positive work culture.

Reception Duties:

• Greet visitors and ensure a professional and welcoming atmosphere at the front desk.
• Answer and direct phone calls, taking messages when necessary.
• Manage incoming and outgoing mail and packages.
• Maintain the reception area, ensuring cleanliness and organization.
• Assist in scheduling and coordinating meetings, conferences, and appointments.

Administrative Tasks:

• Provide general administrative support to the HR department, including data entry, filing, and document preparation.
• Assist in managing office supplies and inventory.
• Handle basic financial tasks, such as processing invoices and expense reports.
• Collaborate with other departments to ensure efficient communication and coordination.
• Uphold confidentiality and discretion in handling sensitive HR and company information.

Hours:

Full time: Monday through Friday from 8:30 a.m. to 5:00 p.m. with a ½ break(can be flexible).

Organizational

Expectations:

• Commitment, Accuracy, Accountability, Communication, Closure
• Positive and Supportive Attitude
• Understand the Company and department processes
• Be Innovative
• Driven and Passionate
• Prepare to Win
• Promote Teamwork

Standards:

• Professionalism, Optimism, Realism

Basic Qualifications:

• High school diploma or equivalent; additional education in HR or business administration is a plus.
• Proven experience in an administrative or HR support role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficient in MS Office applications (Word, Excel, Outlook).
• Ability to maintain professionalism and composure in a fast-paced environment.
• Knowledge of HR processes and regulations is desirable.

Viking Masek Packaging Technologies is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status. In addition to federal law requirements, Viking Masek Packaging Technologies complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Viking Masek Packaging Technologies expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status. Improper interference with the ability of Viking Masek Packaging Technologies employees to perform their job duties may result in discipline up to and including discharge.